Production Assistant

American Gi Forum Nationa; San Antonio (TX); On-site; USD 25,000 - 29,000; Full time

Job summary

American GI Forum National in San Antonio, TX is seeking a Production Assistant to provide administrative and operational support for the production team. The role supports coordination of schedules, maintenance of records, and communication across departments.

Hours are Monday to Friday, with a 8:30am–5:30pm shift. Strong Microsoft Office skills and attention to detail are essential for success in this position.

Qualifications

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.

Responsibilities

• Provide administrative support to the production department.
• Coordinate daily production schedules and workflows.
• Maintain production records and reports.
• Enter data in production tracking systems and spreadsheets.
• Monitor inventory levels and communicate material shortages to management.
• Prepare purchase requests and assist with inventory reconciliation.
• Support production meetings with agendas and notes.
• Process production orders and related documentation.
• Generate production reports and performance summaries.
• Coordinate communication between production staff, vendors, and other departments.
• Assist with compliance documentation and safety records.
• Maintain organized filing of production records.
• Support special projects and continuous improvement initiatives.

Skills

Microsoft Office

Organization

Communication

Tools

Excel

Outlook

Teams

Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Production Assistant

Full Time Clerical San Antonio, TX, US

3 days ago Requisition ID: 1543

Salary Range: $18.00 To $18.00 Hourly

Job Description

Position Title:Production Assistant
Department:Production
Reports To:Production Manager

Hours: Monday-Friday 8:30am -5:30pm

Position Summary

The Production Assistant provides administrative, clerical, and operational support to the production team. This position assists with coordinating production activities, maintaining documentation, tracking schedules, monitoring inventory levels, and ensuring efficient communication between production, purchasing, quality, and management teams.

Essential Duties and Responsibilities

• Provide administrative support to the production department.
• Assist in coordinating daily production schedules and workflow activities.
• Maintain production records, reports, logs, and operational documentation.
• Enter and update data in production tracking systems and spreadsheets.
• Monitor inventory levels and communicate material shortages to management.
• Prepare purchase requests and assist with inventory reconciliation.
• Support production meetings by preparing agendas, taking notes, and distributing action items.
• Process and maintain production orders, work orders, and related documentation.
• Generate and distribute production reports, productivity metrics, and performance summaries.
• Coordinate communication between production staff, supervisors, vendors, and other departments.
• Assist with compliance documentation, safety records, and quality assurance processes.
• Maintain organized filing systems for production and operational records.
• Support special projects and continuous improvement initiatives as assigned.

Required Qualifications

• Minimum of 1-2 years of administrative, manufacturing, production, or operations support experience preferred.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality of company information.

Preferred Qualifications

• Experience working in a manufacturing, warehouse, production, or industrial environment.
• Knowledge of inventory control and production scheduling processes.
• Organization and planning
• Problem-solving
• Team collaboration
• Data management and reporting
• Adaptability and flexibility

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Occasionally lift up to 25 pounds.
• Ability to work in both office and production floor environments as needed.