Academic Affairs Administrator

Kansas Health Science University; Wichita (KS); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Medical & dental coverage

Life and disability insurance

Retirement plan

Tuition reimbursement

Professional development

Employee events

Job summary

Kansas Health Science University is seeking an Academic Affairs Administrator Operations who will serve as a strategic partner to the Vice President of Academic Affairs and the Dean of the COM. The role oversees accountability, administrative excellence, and operational leadership across Academic Affairs.

You will manage budgets, prepare reports, supervise staff, and coordinate curricular delivery and accreditation readiness while aligning initiatives with university priorities.

Qualifications

• A bachelor’s degree or 5+ years of work-related experience in academic administration or medical education is preferred.
• Proven ability to manage complex projects and facilitate cross-functional collaboration.
• Strong organizational and operational leadership skills, with the ability to enforce accountability at all levels.
• Exceptional written and verbal communication skills, with a high level of discretion in handling sensitive information.
• Demonstrated ability to work independently, prioritize competing responsibilities, and maintain a proactive approach to problem-solving.
• Proficiency in Microsoft Office Suite and project management tools.

Responsibilities

• Act as trusted advisor to the VP and Dean, providing updates on strategic priorities and operational effectiveness.
• Monitor departmental progress on academic and operational initiatives, aligning with COM goals.
• Establish and maintain systems to track deliverables across Academic Affairs for faculty and staff accountability.
• Proactively identify areas requiring intervention and provide recommendations to leadership.
• Delegate tasks and deadlines to ensure compliance with departmental goals.
• Coordinate with academic leaders for curricular delivery and evaluation of offerings.
• Foster cross-departmental coordination to resolve challenges and maintain momentum.
• Enforce accountability by addressing delays and implementing solutions.
• Represent administration to maintain responsiveness of faculty and staff to academic needs.
• Provide high-level administrative support including confidential communications, travel, and scheduling.
• Prepare reports, presentations, and data summaries for decision-making.
• Coordinate meetings and events for the Office of Academic Affairs.
• Assist Ex. Assistant for the Dean in governance of C-suite operations.
• Manage special projects and assignments as directed.
• Oversee office operations, budgets, and resource allocation.
• Support accreditation reporting and compliance documentation.
• Lead and supervise administrative staff within Academic Affairs.
• Foster a culture of accountability, collaboration, and excellence.

Skills

Project management

Cross-functional collaboration

Organizational leadership

Accountability enforcement

Written and verbal communication

Discretion with sensitive information

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Project management tools

Job description

Job Description

The Academic Affairs Administrator Operations serves as a critical advisor and strategic partner to the Vice President of Academic Affairs. The position also supports the administrative requirements of the Office of Academic Affairs to ensure the efficient, effective operation. This role includes overseeing faculty and staff accountability, managing strategic initiatives, and tracking departmental progress to ensure alignment with the College of Osteopathic Medicine and Universities Academic priorities. The position requires a balance of operational leadership, strategic oversight, and administrative excellence, coupled with the authority to support accountability across the department.

SPECIFIC RESPONSIBILITIES

Strategic Leadership and Oversight

• Act as a trusted advisor to the V.P. of Academic Affairs and the Dean of the COM, providing insights and updates on the status of strategic priorities and operational effectiveness.

• Monitor departmental progress on academic and operational initiatives, ensuring alignment with the COM’s vision and goals.

• Establish and maintain systems to track deliverables across Academic Affairs, ensuring all faculty and staff meet their responsibilities.

• Proactively identify areas requiring intervention and provide recommendations to the V.P. Academic Affairs and Dean.

Accountability and Coordination

• Serve as a Delegate of the V.P. and Dean to ensure faculty and staff compliance with assigned tasks, deadlines, and departmental goals.

• Serve as liaison and advisor to academic leaders among the faculty, principally interacting with the Chair of Curriculum Committee, the Associate Deans for Biomedical Science and Clinical Education for the delivery and evaluation of the curricular offerings f the COM.

• Facilitate cross-departmental coordination to resolve challenges and ensure progress on initiatives.

• Enforce accountability by addressing delays or roadblocks and implementing solutions.

• Act as a representative of the administration to maintain consistent follow-through and responsiveness of the faculty and staff concerning the academic needs and schedules of COM.

Executive Support

• Provide high-level administrative support to the V.P. of Academic Affairs and the Dean, including managing confidential communications, correspondence, travel and scheduling.

• Prepare reports, presentations, and data summaries to assist in informing and presenting the decision-making outcomes of the departments.

• Coordinate and organize meetings and events hosted by the Office of Academic Affairs, ensuring they align with departmental priorities.

• Works cooperatively with the Ex. Assistant for the Dean for the operations of the C-suite to ensure the fulfillment of the responsibilities and obligations required of the Dean and V.P.

• Manage special projects and assignments as directed.

Operational Excellence

• Oversee the efficient operation of the Office of Academic Affairs, ensuring processes, policies, and workflows are optimized for success.

• Assist in the development and monitoring of academic budgets and resource allocation to support department goals.

• Support the preparation, review, and submission of accreditation reports and other compliance-related documentation.

Leadership and Supervision

• Supervise administrative staff within Academic Affairs, delegating tasks and mentoring for professional growth.

• Provide leadership in fostering a culture of accountability, collaboration, and excellence across the department.

• Collaborate with Associate Deans, department chairs, faculty, and staff to ensure smooth operations and adherence to priorities across the COM.

SUPERVISORY RESPONSIBILITIES

Oversees administrative staff within Academic Affairs.

QUALIFICATION(S)

• A bachelor’s degree or 5+ years of work-related experience in academic administration or medical education is preferred.

• Proven ability to manage complex projects and facilitate cross-functional collaboration.

• Strong organizational and operational leadership skills, with the ability to enforce accountability at all levels.

• Exceptional written and verbal communication skills, with a high level of discretion in handling sensitive information.

• Demonstrated ability to work independently, prioritize competing responsibilities, and maintain a proactive approach to problem-solving.

• Proficiency in Microsoft Office Suite and project management tools.

KEY COMPETENCIES

• Demonstrates ownership of responsibilities, proactively addressing challenges and ensuring follow-through on commitments.

• Applies critical thinking and analytical skills to align actions with long-term goals and implement effective solutions.

• Exhibits excellent verbal and written communication, fostering collaboration and building positive relationships.

• Maintains strong attention to detail while effectively managing multiple priorities in a dynamic environment.

• Demonstrates expertise in relevant tools and technology to support operational efficiency and decision-making.

The essential physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

It is the policy of Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM) not to discriminate on the basis of race, ethnicity, color, sex, sexual orientation, gender, gender identity, religion, religious creed, national origin, ancestry, age, genetic information, marital status, military or veteran status, physical or mental disability, medical condition, pregnancy, childbirth and any medical condition related to pregnancy or childbirth or any other basis protected by federal, state or local law, ordinance or regulation. KHSU-KansasCOM is committed to complying with all applicable laws regarding equal employment opportunities. KHSU-KansasCOM strives to create and maintain a work environment in which people are treated with dignity, decency, and respect. All qualified candidates are encouraged to apply.

• generous paid time-off
• medical and dental coverage
• company-paid life and disability insurance
• retirement plan with employer contribution
• multiple flexible spending accounts (FSA)
• tuition reimbursement
• professional development
• regular employee appreciation events

Kansas Health Science University offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.

Kansas Health Science University is an Equal Opportunity Employer.