Administrative Assistant - Pittsburgh

Barber National Institute; Pittsburgh (Allegheny County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Healthcare – Highmark Medical & Mental

Job summary

Barber National Institute in Pittsburgh seeks an organized Administrative Professional to support the IDS Adult Day Services team and ensure efficient day-to-day operations. You will handle data entry, records maintenance, reporting, purchasing, and referral coordination to support staff and individuals served.

Ideal candidates bring a high school diploma, are 18+, and have admin experience with strong Microsoft 365 skills.

Qualifications

• High school diploma or equivalent required.
• Must be at least 18 years of age.
• Administrative, office support, purchasing, or accounting experience preferred.
• Experience with data entry, records management, scheduling or office coordination preferred.
• Ability to learn multiple software systems including CareLogic, Workday, Dayforce, SurveyMonkey and Track It.

Responsibilities

• Entering and maintaining accurate data in CareLogic and generating reports as needed.
• Uploading satisfaction surveys and managing survey response tracking.
• Organizing and maintaining electronic and physical records.
• Ordering office and program supplies and coordinating stationery requests.
• Reconciling credit card transactions and processing purchasing approvals in Workday.
• Monitoring shared email inboxes and routing communications appropriately.
• Coordinating facility maintenance requests through Track It.
• Supporting staff registrations for trainings, conferences, and travel accommodations.

Skills

Organizational skills

Data entry accuracy

Written and verbal communication

Customer service mindset

Independent work with team

Discretion with confidential info

Microsoft 365 proficiency

Education

High school diploma

18+ years old

Administrative office experience preferred

Tools

CareLogic

Workday

Dayforce

SurveyMonkey

Track It

Job description

Posted Wednesday, August 26, 2026 at 4:00 AM

Overview

At Barber National Institute, we're committed to making dreams come true. We provide children and adults with autism, intellectual disabilities, and behavioral health challenges, along with their families, the education, support, and resources needed to be self-reliant, independent, and valued members of their communities. We're seeking an organized, detail-oriented Administrative Professional to support our IDS Adult Day Services team and help ensure the efficient day-to-day operations that make our mission possible.

What You'll Bring

• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent attention to detail and accuracy in data entry, record keeping, and administrative processes
• Strong written and verbal communication skills
• A customer service mindset when interacting with staff, individuals served, families, and visitors
• The ability to work independently while collaborating effectively with leadership and team members
• Sound judgment and discretion when handling confidential information
• Proficiency in Microsoft 365 and other technology systems

What You'll Have

• High school diploma or equivalent required
• Must be at least 18 years of age
• Previous administrative, office support, purchasing, or accounting experience preferred
• Experience with data entry, records management, scheduling, or office coordination preferred
• Ability to learn and navigate multiple software systems, including CareLogic, Workday, Dayforce, SurveyMonkey, and Track It

A Typical Day May Include

• Entering and maintaining accurate data in CareLogic and generating reports as needed
• Uploading satisfaction surveys and managing survey response tracking
• Organizing and maintaining electronic and physical records
• Ordering office and program supplies and coordinating agency stationery requests
• Reconciling credit card transactions and processing purchasing approvals in Workday
• Monitoring shared email inboxes and routing communications appropriately
• Coordinating facility maintenance requests through Track It
• Supporting staff registration for trainings, conferences, and travel accommodations
• Serving as a Referral Coordinator by receiving and processing referrals
• Assisting with employee onboarding processes, including Dayforce registration
• Greeting visitors, managing building access, and answering incoming phone calls as needed
• Coordinating meetings, employee recognition events, celebrations, and special department activities
• Assisting leadership with administrative projects and operational support initiatives

Perks with a Purpose

Our benefits are created withYOUin mind.

Healthcare

• Highmark Medical and Mental Health
• DeltaDental andDavisVision Coverage

• Short & Long-Term Disability Insurance
• Employee Assistance Program
• Erie Campus*- discounted on-site weekday childcare
• Employee discounts for selectBNIevents and services

Who is Barber National Institute?

The Barber National Institute is a non-profit committed to its mission of providing the highest quality services for children and adults with autism, intellectual disabilities or behavioral health challenges and their families. Since our founding in 1952, we have evolved into a multi-faceted organization serving more than 6,200 individuals annually with a wide range of educational, vocational, residential and behavioral health programs.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, protected veteran status, disability or any other legally protected status. If you need an accommodation to apply, please contact HR. EOE

Any consideration of the background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.