Administrative Assistant – Personnel Reliability Program (Job#732)

Defense Acquisition Support Services LLC; Kings Bay (FL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Free Health Care from Aetna

Dental Coverage

Vision Coverage

Paid Time Off

401K

Employer Paid Group Life

Flexible Spending Accounts

Professional Development Training

Job summary

Defense Acquisition Support Services LLC seeks a detailed Administrative Assistant to support the Personnel Reliability Program office at Naval Submarine Base Kings Bay. You will run day-to-day administrative operations for hundreds of certified personnel and serve as the PRP office representative during the absence of Certifying Officials.

The role requires an Active Secret clearance, expertise with PRP processes, and proficiency in Microsoft Office.

Qualifications

• Active Secret security clearance required.
• Knowledge of Personnel Reliability Programs.
• Proficiency in Microsoft Office Suite.
• Database entry skills.
• General office administrative skills including filing, typing, and answering phones.
• Valid state driver’s license.
• Able to lift at least 30 lbs.
• On-site work at Naval Submarine Base Kings Bay, GA.

Responsibilities

• Generate paperwork for suspensions, decertifications, and reinstatements; track to closure.
• Create personnel folders for new reporting personnel and enter into PRP database.
• Maintain PRP folders and update paperwork affecting PRP status.
• Update PRP and Readiness Insight databases with annual training entries.
• Generate and track PRP member queries for Certifying Officials.
• Track and document initial and annual PRP training and assist with delivery of training.
• Coordinate with battalion medical to maintain health record accountability.
• Match personnel medical and dental records to derogatory records for review by Certifying Officials.
• Act as PRP office representative during absence of Certifying Officials.
• Control office foot traffic and secure PRP badges; manage transactions when personnel report to medical, depart on leave, TDY, etc.
• Field questions from personnel on PRP requirements.
• Communicate with companies and platoons to coordinate reports to PRP office.
• Pickup PRP correspondence from battalion admin/mail room offices.
• Perform filing, typing, copying, and phone coverage.

Skills

Active Secret clearance

PRP knowledge

Microsoft Office proficiency

Database entry skills

Office administration

Valid driver’s license

Ability to lift 30 lbs

On-site Kings Bay, GA

Tools

Excel

Access

Word

PowerPoint

Outlook

Job description

Summary

DAS is seeking a detail-driven Administrative Assistant to support the Personnel Reliability Program (PRP) office at Marine Corps Security Force Battalion, Naval Submarine Base Kings Bay. In this role you will run the day-to-day administrative operations of a PRP office supporting hundreds of certified Marines and Sailors and serve as the PRP office representative during the absence of the Certifying Officials. PRP certification status determines who is authorized to perform the command's specialized duty assignments, so the accuracy of every folder, database entry, and status action in this seat has a direct operational effect.

Key Responsibilities

• Generate paperwork for suspensions, decertification's, and reinstatements, and ensure all PRP paperwork is routed and tracked to closure
• Create personnel folders for all newly reporting personnel and enter them into the PRP database
• Maintain PRP folders by updating all paperwork that affects PRP status
• Update the PRP and Readiness Insight databases, including entries for annual training requirements
• Generate and track queries of individuals in the PRP program for the Certifying Officials, including record review, orientation, inspection, and full PRP rosters
• Track and document initial and annual PRP training, and assist with delivery of annual PRP training and initial orientation training
• Coordinate with battalion medical to maintain 100% health record accountability and track records held for medical visits
• Match personnel medical and dental records to derogatory records for review by the Certifying Officials
• Act as the PRP office representative during the absence of the Certifying Officials, conducting day-to-day transactions excluding PRP status decisions
• Control office foot traffic, receive and secure PRP badges before personnel report to medical or dental or depart on leave, TAD, or TDY, and return them on the reverse transaction
• Field questions from personnel on PRP requirements, such as documentation needed for reinstatement
• Communicate with companies and platoons to request that individuals, documentation, or supervisory personnel report to the PRP office
• Pick up PRP correspondence from the battalion administrative and mail room offices
• Perform filing, typing, copying, and phone coverage, and maintain the PRP office spaces

Required Qualifications

• Active Secret security clearance
• Knowledge of Personnel Reliability Programs
• Proficiency in Microsoft Office, including Excel, Access, Word, PowerPoint, and Outlook
• Database entry skills
• General office administrative skills including filing, typing, and answering phones, with the ability to communicate effectively by phone and face to face at all levels of command
• Valid state driver’s license
• Able to lift at least 30 lbs
• Able to work on-site full time at Naval Submarine Base Kings Bay, Georgia

Preferred Qualifications

• 2 years' experience as a certified PRP member.
• 1 year as a PRP monitor, clerk, or administrative assistant within an active PRP office
• Working familiarity with DoDM 5210.42M and SECNAVINST 5510.35D
• Experience with Readiness Insight or comparable Navy or Marine Corps personnel status databases
• Prior service or experience supporting a Navy or Marine Corps command
• Front-office or customer-facing experience inside a government office

About DAS

Defense Acquisition Support Services is a Women Owned Small Business focused on hiring the very best people in Defense Contracting. As a Systems Engineering and Technical Assistance (SETA) focused organization, we partner with the government to help them achieve Mission Success. Established in 2007, we have remained "People Focused" and understand the secret to organizational success is the team. Our "People Focused" approach enables us to hire, retain, and help our teammates succeed and assist them by providing the very best possible support available to our government customers.

The DAS Culture

We are "People Focused." Each team member gets an employee concierge who is charged with helping ensure personal and professional success for our people. We care and try to help people find the right fit so they can find happiness, development, and a rewarding career. We succeed by helping you succeed.

DAS Benefits

• Free Health Care from Aetna
• Dental Coverage
• Vision Coverage
• Paid Time Off
• 401K
• Employer Paid Group Life
• Flexible Spending Accounts
• Professional Development Training