Administrative Assistant - Per Diem - Transplant - 141578

UC San Diego; San Diego (CA); On-site; USD 64,000 - 78,000; Full time

Job summary

UC San Diego in California seeks an experienced Administrative Coordinator for the post kidney and liver transplant practice. You will register patients, schedule clinics and procedures, handle authorizations and billing verification, and serve as an expert liaison between clinical and business operations.

Responsibilities include calendar management, triaging calls, preparing clinic notes, communicating with physicians and staff, and safeguarding patient information while ensuring timely,

Qualifications

• Associate degree or combination of education and experience.
• Minimum of one year administrative experience in a large, complex healthcare system or relevant experience.
• Experience performing technical, specialized, complex office administrative work requiring independent judgment.
• Advanced skill in MS Office: draft correspondence in Word, create reports in Excel and develop PowerPoint presentations and complex calendaring in Outlook.
• Excellent ability to multitask with demanding timeframes.
• Expert knowledge of medical center processes, protocols and procedures.
• Advanced political acumen and sensitivities within Health System and external constituencies.
• Advanced analytical/problem-solving skills.
• Advanced service orientation and attention to detail.
• Excellent communication and influencing skills with staff, physicians, patients and external constituents.
• Mid-to large size project management skills.
• Excellent collaboration, advising and counseling skills.
• Ability to use a high level of discretion and maintain confidentiality.

Responsibilities

• Register patients and coordinate clinic and procedure scheduling.
• Handle authorizations and billing and insurance eligibility verification.
• Serve as an expert liaison between clinical and business operations.
• Maintain Transplant Database and manage complex calendars for meetings and appointments.
• Answer and triage incoming calls; distribute clinic notes to referring physicians and medical records.
• Communicate with faculty, clinic staff, administrators, outside agencies, and other stakeholders.
• Perform other related duties as assigned.

Skills

MS Office proficiency

Calendar management

Communication skills

Multitasking

Analytical problem solving

Confidentiality handling

Collaboration and counseling

Education

Associate degree

Bachelor's degree

Tools

Epic EMR

Patient scheduling software

Job description

DESCRIPTION

In concert with clinical providers, the incumbent is responsible for the planning and coordination of administrative functions in the post kidney and liver transplant practice. Responsible for performing detailed office duties, including (but not limited to) registering patients, clinic and procedure appointment scheduling, authorization, and billing and insurance eligibility and verification. Serves as an administrative lead and key resource for patients, physicians, staff and inpatient/outpatient care service managers. Functions as an EXPERT for the department as a liaison between clinical and business operations.

Communicates procedures and medical evaluation times and locations with patients and family members as well as physicians, surgeons and nurse coordinators. Maintains and monitors Transplant Database. Performs a variety of other administrative duties in support of patient services. Manages and maintains complex calendars for meetings and appointments. Answer and triage incoming calls. Prepares and distributes clinic notes to referring physicians and medical records. Communicates with faculty, clinic staff, administrators, professional organizations, outside agencies (i.e., insurance companies, community medical groups). Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

• Associate's degree or combination of education and experience.

• Minimum of one (1) year administrative experience in a large, complex healthcare system or relevant experience.

• Experience performing technical, specialized, complex office administrative work requiring the use of independent judgment.

• Advanced skill in MS Office: ability to efficiently draft correspondence in Word, create reports in Excel and develop professional PowerPoint presentations and conduct complex calendaring in Outlook.

• Requires excellent ability to multitask with demanding timeframes.

• Expert knowledge of medical center processes, protocols and procedures.

• Advanced political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Health System and external constituencies.

• Advanced analytical/problem-solving skills.

• Advanced service orientation and attention to detail

• Excellent skills to communicate and influence effectively with all levels of staff, physicians, patients and external constituents, both verbally and in writing.

• Mid-to large size project management skills.

• Excellent skills in collaboration, advising and counseling skills.

• Ability to use a high level of discretion and maintain all confidentiality.

PREFERRED QUALIFICATIONS

• Associates or Bachelor's degree or combination of education and experience.
• Three years of administrative experience in a large, complex healthcare system or relevant experience.
• Formal training in medical terminology.
• Working knowledge of Epic EMR.
• Patient scheduling experience.
• Bilingual - English/Spanish.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $70,867 - $70,867 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $33.94 - $33.94

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).