Administrative Assistant - Per Diem - Transplant

University of California San Diego; San Diego (CA); On-site; USD 70,000 - 71,000; Part time

Job summary

UC San Diego Health in La Jolla is seeking an Administrative Assistant - Per Diem for the Renal Transplant clinic. You will support post-transplant administrative tasks, patient registration, scheduling, authorization, and billing while coordinating calendars and communications across physicians and care teams.

The role requires strong MS Office skills, excellent multitasking, and discretion in handling confidential information within a large healthcare system.

Qualifications

• Associate's degree or combination of education and experience.
• Minimum of one (1) year administrative experience in a large, complex healthcare system.
• Experience handling detailed office administrative work with independent judgment.
• Advanced MS Office skills for Word, Excel, PowerPoint and Outlook calendaring.

Responsibilities

• Plan and coordinate administrative functions in post kidney and liver transplant practice.
• Register patients, schedule clinics and procedures, manage authorizations and billing/eligibility.
• Serve as an administrative lead and liaison between clinical and business operations.
• Maintain transplant database and manage complex calendars and communications.

Skills

MS Office

calendar management

organization

multi-tasking

communication

problem solving

Education

Associate's degree

Bachelor’s degree

Tools

Epic EMR

Job description

Payroll Title: BLANK AST 3 PD

Department: RENAL TRANSPLANT

Hiring Pay Scale: $33.94 / Hour

Worksite: La Jolla

Appointment Type: Per Diem

Appointment Percent: 20%

Union: CX Contract

Total Openings: 1

Work Schedule: Days, 8-Hour Shifts, Monday-Friday

#141569 Administrative Assistant - Per Diem - Transplant

Filing Deadline: Wed 10/7/2026

DESCRIPTION

In concert with clinical providers, the incumbent is responsible for the planning and coordination of administrative functions in the post kidney and liver transplant practice. Responsible for performing detailed office duties, including (but not limited to) registering patients, clinic and procedure appointment scheduling, authorization, and billing and insurance eligibility and verification. Serves as an administrative lead and key resource for patients, physicians, staff and inpatient/outpatient care service managers. Functions as an EXPERT for the department as a liaison between clinical and business operations.

Communicates procedures and medical evaluation times and locations with patients and family members as well as physicians, surgeons and nurse coordinators. Maintains and monitors Transplant Database. Performs a variety of other administrative duties in support of patient services. Manages and maintains complex calendars for meetings and appointments. Answer and triage incoming calls. Prepares and distributes clinic notes to referring physicians and medical records. Communicates with faculty, clinic staff, administrators, professional organizations, outside agencies (i.e., insurance companies, community medical groups). Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

• Associate's degree or combination of education and experience.
• Minimum of one (1) year administrative experience in a large, complex healthcare system or relevant experience.
• Experience performing technical, specialized, complex office administrative work requiring the use of independent judgment.
• Advanced skill in MS Office: ability to efficiently draft correspondence in Word, create reports in Excel and develop professional PowerPoint presentations and conduct complex calendaring in Outlook.
• Requires excellent ability to multitask with demanding timeframes.
• Expert knowledge of medical center processes, protocols and procedures.
• Advanced political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Health System and external constituencies.
• Advanced analytical/problem-solving skills.
• Advanced service orientation and attention to detail
• Excellent skills to communicate and influence effectively with all levels of staff, physicians, patients and external constituents, both verbally and in writing.
• Mid-to large size project management skills.
• Excellent skills in collaboration, advising and counseling skills.
• Ability to use a high level of discretion and maintain all confidentiality.

PREFERRED QUALIFICATIONS

• Associates or Bachelor’s degree or combination of education and experience.
• Three years of administrative experience in a large, complex healthcare system or relevant experience.
• Formal training in medical terminology.
• Working knowledge of Epic EMR.
• Patient scheduling experience.
• Bilingual - English/Spanish.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $70,867 - $70,867 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $33.94 - $33.94

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace