Administrative Assistant - Per Diem - Transplant - 141578

University of California San Diego; San Diego (CA); On-site; USD 64,000 - 78,000; Part time

Job summary

UC San Diego Administrative Assistant - Per Diem in Transplant supports clinical providers by coordinating administrative functions in post-transplant care. You will register patients, schedule appointments, manage authorization and insurance verification, and act as a liaison between clinical and business operations.

They require strong MS Office skills, calendar management, and the ability to handle complex workflows with discretion.

Qualifications

• Associate's degree or combination of education and experience.
• Minimum of one (1) year administrative experience in a large, complex healthcare system or relevant experience.
• Advanced skill in MS Office with Word, Excel, PowerPoint and Outlook.

Responsibilities

• Plan and coordinate administrative functions in post kidney and liver transplant practice.
• Register patients and schedule clinic and procedure appointments; handle authorization and billing.

Skills

Administrative experience

MS Office

Multitasking

Communication skills

Calendaring/Outlook

Billing/Insurance knowledge

Project management

Education

Associate's degree

Bachelor's degree (preferred)

Tools

Epic EMR

Job description

Payroll Title: BLANK AST 3 PD

Department: RENAL TRANSPLANT

Hiring Pay Scale: $33.94 / Hour

Worksite: La Jolla

Appointment Type: Per Diem

Appointment Percent: 20%

Union: CX Contract

Total Openings: 3

Work Schedule: Days, 8-Hour Shifts, Monday-Friday

#141578 Administrative Assistant - Per Diem - Transplant

Filing Deadline: Wed 10/7/2026

UC San Diego values and welcomes people from all backgrounds.

DESCRIPTION

In concert with clinical providers, the incumbent is responsible for the planning and coordination of administrative functions in the post kidney and liver transplant practice. Responsible for performing detailed office duties, including (but not limited to) registering patients, clinic and procedure appointment scheduling, authorization, and billing and insurance eligibility and verification. Serves as an administrative lead and key resource for patients, physicians, staff and inpatient/outpatient care service managers. Functions as an EXPERT for the department as a liaison between clinical and business operations.

Communicates procedures and medical evaluation times and locations with patients and family members as well as physicians, surgeons and nurse coordinators. Maintains and monitors Transplant Database. Performs a variety of other administrative duties in support of patient services. Manages and maintains complex calendars for meetings and appointments. Answer and triage incoming calls. Prepares and distributes clinic notes to referring physicians and medical records. Communicates with faculty, clinic staff, administrators, professional organizations, outside agencies (i.e., insurance companies, community medical groups). Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

• Associate's degree or combination of education and experience.
• Minimum of one (1) year administrative experience in a large, complex healthcare system or relevant experience.
• Experience performing technical, specialized, complex office administrative work requiring the use of independent judgment.
• Advanced skill in MS Office: ability to efficiently draft correspondence in Word, create reports in Excel and develop professional PowerPoint presentations and conduct complex calendaring in Outlook.
• Requires excellent ability to multitask with demanding timeframes.
• Expert knowledge of medical center processes, protocols and procedures.
• Advanced political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Health System and external constituencies.
• Advanced analytical/problem-solving skills.
• Advanced service orientation and attention to detail
• Excellent skills to communicate and influence effectively with all levels of staff, physicians, patients and external constituents, both verbally and in writing.
• Mid-to large size project management skills.
• Excellent skills in collaboration, advising and counseling skills.
• Ability to use a high level of discretion and maintain all confidentiality.

PREFERRED QUALIFICATIONS

• Associates or Bachelor’s degree or combination of education and experience.
• Three years of administrative experience in a large, complex healthcare system or relevant experience.
• Formal training in medical terminology.
• Working knowledge of Epic EMR.
• Patient scheduling experience.
• Bilingual – English/Spanish.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $70,867 - $70,867 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $33.94 - $33.94

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace