Administrative Assistant PD

MemorialCare; Long Beach (CA); On-site; USD 36,000 - 44,000; Full time

Job summary

MemorialCare is seeking an Administrative Assistant for the Long Beach campus on-site. This full-time role supports the Department of Hyperbaric Medicine with customer service, data entry, and document preparation.

Under supervision, you will coordinate meetings, manage correspondence, and assist with reports and invoicing using Word, Excel, and other systems. Strong organizational and communication skills are essential.

Responsibilities

• Communicates in a proficient customer service manner with internal and external customers.
• Under management direction, performs basic analysis and interpretation of data from various sources used in reporting.
• Maintains confidential and proprietary sensitive information and files.
• Opens and organizes all incoming and outgoing correspondence; authors, designs, and distributes memos, reports, etc.
• Coordinates, distributes, and inventories program supplies and materials.
• Schedules and prepares for complex activities such as multi-participant meetings, travel, and conference attendance.
• Performs data entry, scans documents, and prepares summary documents.
• Creates and modifies documents such as invoices, reports, memos, letters, and financial statements.
• Schedules and organizes department meetings and other team events.
• Gathers and organizes data in Excel spreadsheets and pivot tables for presentations and analysis.
• Performs other duties as assigned.

Job description

Title: Administrative Assistant

Location: Long Beach/On-Site

Department: Department of Hyperbaric Medicine

Status: Full Time

Shift: Day

Pay Range*: $29.00/hr

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups - consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models.

Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability.Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Position Summary

Under minimal supervision and in a professional and friendly manner, perform assigned job duties to the highest level of customer service and assistance to both internal and external customers.

Essential Functions and Responsibilities of the Job

• Communicates in a proficient customer service manner when dealing with internal and external customers.
• Under the direction of the management team, performs basic analysis and interpretation of data from various sources/applications used in reporting.
• Maintains confidential and proprietary sensitive information and files.
• Opens and organizes all incoming and outgoing correspondence. Authors, designs, and distributes correspondence, memos, reports, etc.
• Coordinates, distributes, and inventories all program(s) supplies and materials.
• Coordinates, schedules, and prepares for complex activities such as multi-participant meetings, travel, and conference attendance.
• Performs data entry, scans documents, and prepares summary documents.
• Creates and modifies documents such as invoices, reports, memos, letters, and financial statements using word processing, spreadsheets, database and/or other applications.
• Schedules and organizes meetings including department meetings, patient satisfaction team events, operations, and leadership and case conferences as directed by leadership team.
• Works with leadership, and/or reporting team to gather, compile, enter and organize data in the form of Excel spreadsheets and pivot tables for presentations, analysis, and dissemination.
• Performs other duties as assigned.

*Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare-that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there's more... Check out our MemorialCare Benefits for more information about our Benefits and Rewards.