Administrative Assistant PartTime

Evermore Law Group; Arizona; Hybrid; USD 27,552 - 34,440; Part time

Job summary

Evermore Law Group is seeking an Administrative Assistant (Part-Time with potential for Full-Time) in Arizona. You will manage residential real estate transactions from contract through post-closing, ensuring all deadlines and documents are organized.

You’ll shepherd clients through onboarding to post-closing communications while expertly handling the calendar and emails. The role emphasizes proactive problem solving, precise data entry, and supporting firm growth as the real estate division

Qualifications

• Detail-oriented, self-starter
• Experience supporting real estate transactions is a plus
• Strong client-facing and communications skills

Responsibilities

• Orchestrate the full lifecycle of residential real estate transactions from contract to post-closing
• Guide clients through onboarding, service delivery, and post-closing communications
• Manage the firm calendar, schedule appointments, and handle emails professionally
• Handle accurate data entry, document production, and organized electronic files
• Identify bottlenecks and implement solutions to improve operational efficiency
• Support growth initiatives and contribute to expanding the real estate side of the business

Skills

Organizational skills

Attention to detail

Client service

Communication

Job description

Administrative Assistant (Part-Time with possibility of Full-Time in the future) Are you a detail-oriented, self-starter who thrives on bringing order to chaos and making a tangible impact every single day? Do you dream of a role where your organizational superpowers directly contribute to a growing law firm’s success and client satisfaction? If you’re nodding your head, keep reading – this might be the opportunity you’ve been searching for. You will be the operational backbone of Evermore Law Group, directly enabling our attorney to focus on high-level legal strategy and client relationships. You'll be the wizard behind the curtain, ensuring every client interaction and every real estate transaction flows seamlessly. This isn't just about administrative tasks; it's about owning critical workflows, managing client journeys, and being an indispensable part of our growth story. Your meticulous attention to detail and proactive approach will be key to our success. This is a part-time position, offering $20-$25 an hour, with a goal for conversion to full-time employment based on firm growth. Responsibilities: Orchestrating Real Estate Transactions: You'll manage the entire lifecycle of residential real estate purchases and sales, from initial contract acceptance through post-closing follow-up, ensuring every deadline is met and every document is perfectly organized. Seamless Client Journey Management: You will guide clients through critical stages, ensuring they feel supported, informed, and delighted by our service, from onboarding to post-closing communications. Mastering Our Calendar & Communications: You'll expertly manage the firm's calendar, schedule appointments, and handle email correspondence, ensuring nothing falls through the cracks and all communications are timely and professional. Data & Document Dynamo: You will be responsible for precise data entry, document production, and maintaining impeccably organized electronic files, making sure information is always accessible and accurate. Proactive Problem Solving: You'll identify potential bottlenecks and proactively implement solutions to improve our operational efficiency, freeing up the attorney's time for high-value work. Supporting Firm Growth: Your efficient management of day-to-day operations will directly contribute to our goal of doubling the real estate side of our business, paving the way for your transition to a full-time role. Qualifications: • Who This Is For You are a natural organizer who genuinely enjoys bringing order to complex processes and systems. You are self-motivated, entrepreneurial in spirit, and thrive in an environment where you can take initiative and wear many hats. You possess exceptional people skills, enjoying client interaction and maintaining a warm, professional demeanor in all communications. You are a meticulous detail-seeker, understanding that the smallest detail can make the biggest difference in legal work. • Who This Is NOT For You are looking for a long-term role where you can grow with a firm and make a significant, measurable impact. You are uncomfortable with technology or unwilling to learn new software and systems quickly. You prefer to be told exactly what to do rather than creatively problem-solve and anticipate needs. You shy away from phone communication and proactive follow-up with clients and external parties. You are looking for a strictly 9-to-5 job with no connection to the firm's overall success and growth. Compensation: $20 - $25 hourly

• Orchestrating Real Estate Transactions: You'll manage the entire lifecycle of residential real estate purchases and sales, from initial contract acceptance through post-closing follow-up, ensuring every deadline is met and every document is perfectly organized.
• Seamless Client Journey Management: You will guide clients through critical stages, ensuring they feel supported, informed, and delighted by our service, from onboarding to post-closing communications.
• Mastering Our Calendar & Communications: You'll expertly manage the firm's calendar, schedule appointments, and handle email correspondence, ensuring nothing falls through the cracks and all communications are timely and professional.
• Data & Document Dynamo: You will be responsible for precise data entry, document production, and maintaining impeccably organized electronic files, making sure information is always accessible and accurate.
• Proactive Problem Solving: You'll identify potential bottlenecks and proactively implement solutions to improve our operational efficiency, freeing up the attorney's time for high-value work.
• Supporting Firm Growth: Your efficient management of day-to-day operations will directly contribute to our goal of doubling the real estate side of our business, paving the way for your transition to a full-time role.