Administrative Assistant (Part time) - Saginaw, MI

Dorsey College; Saginaw (MI); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Tuition discounts

Comprehensive benefits

11 paid holidays

Job summary

Dorsey College in Michigan is hiring an Administrative Assistant to support the Administration department. The role reports to the Managing Director and requires dependable, detail-oriented individuals who can manage clerical tasks.

Responsibilities include answering calls, handling admissions logs with CampusVue, preparing letters, organizing orientation materials, and maintaining student records. A high school diploma and at least six months of experience are required.

Qualifications

• High school diploma or equivalent required.
• At least 6 months of experience required.

Responsibilities

• Answer calls and greet visitors; direct to appropriate parties or take messages.
• Maintain Admissions Control log, distribute admissions leads, verify online lead data, and enter prospect information into CampusVue.
• Prepare mail acceptance letters following weekly Admissions Committee Meetings.
• Ensure information is ready for New Student Orientation, including mailing letters and packets.
• Enter new enrollments into CampusVue and maintain student files.
• Monitor attendance in CampusVue and communicate issues to management.
• Receive payments, application fees, and financial aid checks; provide receipts.
• Enter grades and assemble modular documentation; post graduates and close student files.

Skills

Communication

Microsoft Office

Customer service

Time management

Multitasking

Independent work

Education

High school diploma or equivalent

Tools

CampusVue

Job description

Welcome to Career Opportunities at Dorsey College

Benefits of Being a Dorsey Employee:

• Tuition discounts for Dorsey programs (employee, spouse, and dependent).
• Tuition discount opportunities for select on-line Lindenwood University degrees for employees that qualify.
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, employee assistance program, and 403b retirement plan.
• Eleven Paid holidays: MLK Jr. day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Thursday – Friday), Christmas Eve and Christmas Days (as observed), and New Year’s Eve and New Year’s Day (as observed).

JOB TITLE

Administrative Assistant

DEPARTMENT

Administration

SUPERVISORY

No

REPORTS TO

Managing Director

EEO Classification

Administrative Support

SCHEDULE: Mid-Afternoon to Evening Shift | Must be open to working occasional Saturdays as needed.

SUMMARY:

The Administrative Assistant will report directly to the Managing Director and will provide administrative support by performing clerical functions.

ESSENTIAL FUNCTIONS:

• Answer phone calls and greet visitors – direct to appropriate parties or take messages.
• Maintain the Admissions Control log, distribute admissions leads properly, verify online lead data, and enter prospect information into CampusVue.
• Prepare all mail acceptance letters following weekly Admissions Committee Meetings.
• Ensure all information is ready for New Student Orientation, including mailing orientation letters, orientation packets, sign in sheets, and name tags.
• Enter new enrollments into CampusVue and create files for new students; maintain all academic files.
• Monitor and enter student attendance in CampusVue and communicate with the Managing Director and/or Lead Instructor about any attendance issues or problems.
• Receive all payments, application fees, and financial aid checks, and provide receipts.
• Enter grades and gather necessary modular documentation.
• Post graduates in CampusVue and close student files upon graduation, course completion, and/or termination.
• Document all student status changes including leaves of absence and exits.
• Enter, prepare, and print schedules for new modules. Distribute report cards and schedules.
• Place orders for stationary, envelopes, business cards, and other supplies.
• Other administrative tasks as deemed necessary.

KNOWLEDGE – SKILLS – ABILITIES:

• Ability to work well independently as well as within a team environment.
• Exceptional verbal and written communication skills as well as active listening.
• Ability to provide excellent customer and personal services.
• Proficient with basic office equipment, computers, and computer applications including Microsoft Office Suite.
• Must possess strong time management skills and ability to work well under pressure.
• Able to multitask, prioritize, show extreme resourcefulness, and problem solving skills.

MINIMUM QUALIFICATIONS:

• High school diploma/equivalent required.
• This position requires at least 6 months of experience.

WORKING / PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee is frequently required to stand; walk; sit for extended periods of time; and have sufficient hand, arm and finger dexterity to operate a phone, computer keyboard and other office equipment.

NOTE: This job description is not intended to be all-inclusive, and the employee may be required to perform other duties as assigned by their manager, in order to meet business demands. This is not an employment contract, implied or otherwise and employment with Dorsey College is “at-will”.

Equal Opportunity Employer

Dorsey College is an Equal Opportunity employer. The College complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Dorsey College is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.

Dorsey College also strives to ensure equal access to educational programs and activities, compliant with Title IX which prevents sex discrimination, including accommodations for pregnancy and pregnancy related conditions. Dorsey College does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment. Inquiries about Title IX may be referred to Dorsey College’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights, or both. Dorsey College’s Title IX Coordinator is Ann Victoria Thomas, 31799 John R Road, Madison Heights, MI 48071, [e-mail], Ph: 248.585.9200, ext. 11228. Dorsey College’s nondiscrimination policy and grievance procedures can be located at https://www.dorsey.edu/policies-and-plans/. To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please also refer to https://www.dorsey.edu/policies-and-plans/ and select “Report an Incident” under the Title IX heading.