Administrative Assistant (Part-Time)

NJ TRANSIT; Westwood (NJ); On-site; USD 10,000 - 60,000; Part time

Job summary

Join a forward-thinking transportation agency as a Part-Time Administrative Assistant! This role offers a unique opportunity to support the Bus Operations team while honing your organizational and communication skills. You'll engage in a variety of tasks, from managing correspondence to assisting with budget planning, all within a dynamic office environment. This position is perfect for those who thrive in a collaborative setting and are eager to contribute to a vital public service. With competitive pay and a commitment to diversity, this is your chance to make a meaningful impact in your community.

Qualifications

• High School Diploma or equivalent is required.
• Two years of experience in administrative management preferred.

Responsibilities

• Provide administrative and clerical support to department staff.
• Research and analyze information requests and prepare reports.
• Maintain confidential department records and files.

Skills

Microsoft Office (Outlook, Word, Excel)

Organizational Skills

Interpersonal Skills

Written Communication

Verbal Communication

Analytical Skills

Leadership Ability

Education

High School Diploma or equivalent

Two years of experience in administrative management

Job description

ADMINISTRATIVE ASSISTANT - Part-Time (Project/Program Aide - PT)

Location: Westwood Garage
Hourly Rate: $31.38

Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets our customers to their destinations on time—and we’re looking to hire talented folks with a love of learning to make it all possible.

This position presents the exciting professional opportunity for you to join the Bus Operations team and work in one of the Garages in an Administrative capacity. This is a part-time position (work up to 30 hours) paying a highly competitive hourly rate of $31.38.

Summary: Administrative and clerical support assigned to department staff.

Main Functions:

• Independently researches a wide variety of information requests.
• Prepares and analyzes trends and status reports, drawing data from a variety of sources within and outside the department.
• Composes routine letters and memoranda. Routes or answers routine correspondence not requiring supervisor's attention.
• Maintains confidential department records and files.
• Assists in the formulation of the department budget, business planning, and related planning functions.
• Has regular contact with customers, suppliers or company employees outside the immediate work area.
• Makes meeting and travel arrangements
• May oversee the activities of agreement clerical staff.
• Assist in the preparation of other administrative functions related to this position

Education and Experience:

• High School Diploma or equivalent.
• Two years of experience in administrative management.
• Transportation experience preferred but not required.

Knowledge and Skills:

• Experience using Microsoft Office software including Outlook, Word, Excel
• Excellent organizational and interpersonal skills required
• Must be proficient in handling routine and confidential correspondence
• Must have good written and verbal communication skills. Must be highly organized and able to work independently on various tasks.
• Must have analytical skills, as evidenced by being able to think through problems, along with some proven decision-making abilities.
• Must have leadership ability, as evidenced by leadership roles thought school and/or work experience.

Working Environment:

• Office

At NJ TRANSIT we support and depend upon the diversity of our staff. NJ TRANSIT is an Equal Opportunity Employer.