Administrative Assistant - Part Time

White Cap; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

White Cap is seeking an organized administrative professional to provide clerical support across assigned departments in Orlando. You will prepare reports, analyze data, and supervise work activities within the group, with access to confidential information.

The role emphasizes strong documentation, cross-department interaction, and the creation of professional business communications. A HS Diploma or GED is preferred, with 2–5 years of related experience and proficiency in Microsoft Office.

Qualifications

• HS Diploma or GED strongly preferred; 2–5 years of related experience.
• Experience with Microsoft Office and strong documentation skills.
• Ability to work in a team-oriented, collaborative environment.
• Excellent organizational and communication skills.

Responsibilities

• Maintain records, files, reports, and documentation for operations.
• Schedule meetings, travel, conferences, and department activities.
• Create and manage database templates; produce memos and business documents.
• Proofread copies for spelling, grammar, and layout.
• Provide standard and specialized reports for management.
• Offer feedback to management to improve operations.
• Interact with other departments internally and externally.
• Ensure all documents are complete and accurate.
• Perform other duties as assigned.

Skills

Organization

Communication

Team collaboration

Document handling

Education

HS Diploma or GED

Associate’s degree (preferred)

Tools

Microsoft Office

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Responsible for a wide range of administrative and clerical support to assigned departments. Functions involve the preparation of various reports, the analysis of reports with recommended actions, and the supervision and/or monitoring of work activities within the group, department, or office. Duties may be complex in nature and may involve access to confidential information.

Major Tasks, Responsibilities and Key Accountabilities

• Supports the manager by maintaining records, files, reports, and other documentation required for operations.
• Schedules and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department.
• Masters the creation, management, and utilization of database templates. Expertly produce general correspondence, polished memos, and professional business documents.
• Proofreads copies for spelling, grammar, and layout, making appropriate corrections.
• Provides standard and specialized reports for the manager using a variety of documents and files.
• Provides feedback to management that will assist in the improvement of operations.
• Involves a high degree of interaction with other departments, both internal and external.
• Ensures all documents associated with activities are complete and accurate.
• Performs other duties as may be assigned.

Nature and Scope

• Refers complex, unusual problems to supervisor.
• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.
• None.

Work Environment

• Located in a comfortable indoor area. Conditions could produce mild discomfort on occasion.
• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
• Typically requires overnight travel less than 5% of the time.

Education and Experience

• HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

Preferred Qualifications

• Knowledge of various business technologies, including Microsoft Office, along with strong technical documentation skills.
• Must have experience working in a team-oriented, collaborative environment.
• Associate’s degree with administrative skills from a business school preferred.
• Self starter with excellent organizational & communication skills.

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.