Administrative Assistant (Part-Time)

Baker College; Muskegon (MI); On-site; USD 22,000 - 30,000; Part time

Job summary

Baker College in Muskegon is seeking a part-time Administrative Assistant I to support offices across the campus. You will handle filing, meeting prep, data entry, and multi-line phone support, ensuring accurate, timely tasks and professional communication with students and staff.

Ideal candidates have a high school diploma (associate degree preferred) and at least two years of office experience, with strong customer service, computer skills, and the ability to multitask in a fast-paced

Qualifications

• High school diploma required; an associate degree is preferred.
• Minimum two years of office administrative experience.
• Excellent verbal and written communication; ability to handle confidential materials.
• Proficiency with multi-line phone systems and standard office equipment.

Responsibilities

• Provide administrative support to managers, employees, and students.
• File and prepare for meetings; maintain paper and electronic files.
• Manage a multi-line phone system and route calls.
• Enter data into the applicant database.
• Greet and assist employees, students, and guests professionally.
• Produce and distribute memos, letters, faxes, and forms.
• Sort mail and distribute it; complete special projects as assigned.
• Pursue professional development courses as directed by the department director.

Skills

Communication skills

Data entry

Customer service

Multitasking

Time management

Google Apps

Phone system

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Google Workspace

Job description

Discover the opportunity to join Baker College, honored as one of the 2024, 2025 & 2026 Best and Brightest Workplaces in West Michigan and Metro Detroit!

Join the team at Baker College! We're looking for a part-time Administrative Assistant at our Muskegon Campus-bring your skills and be part of something great.

An Administrative Assistant I plays a key role in keeping the office running smoothly by providing essential administrative support. From assisting managers, employees, and students to manage a variety of tasks, they ensure the department's needs are met with precision. With strong communication skills, both over the phone and via email, they guarantee tasks are completed accurately, efficiently, and with exceptional quality

As an Administrative Assistant, you will handle a variety of office tasks, such as filing and setting up for meetings, while also organizing and maintaining both paper and electronic files. You will manage a multi-line phone system, screening and routing calls to the appropriate parties. You'll assist with data entry into the applicant database and stay up to date by attending professional development courses as directed by the department director. Your role also includes greeting and assisting employees, students, and guests with a polite and professional attitude. Additionally, you will produce and distribute correspondence like memos, letters, faxes, and forms, manage mail sorting and distribution, and complete special projects as assigned.

The position requires a high school diploma, with an associate degree from an accredited college or university preferred. A minimum of two years of office administrative experience is also preferred. Strong customer service skills are essential, along with proficiency in computer-related technology. The role demands excellent verbal and written communication skills, the ability to handle confidential materials, and experience with multi-line phone systems. Candidates must be adept at managing time, multitasking, and prioritizing work. Familiarity with Microsoft Office Suite, Google Apps, and the ability to operate printers, postage machines, and copiers are also required. The position also requires the ability to follow detailed but straightforward written or oral instructions with common sense and clarity.

At Baker College, we're on a mission to transform education with a Student-First philosophy. Our President's vision is dedicated to creating an environment where students, faculty, and staff flourish. Join us in cultivating a culture of belonging and engagement, where every individual is valued and appreciated.

The successful candidate will believe in and support the student-first philosophy while contributing to the overall success of Baker College, and acting as a positive role model and brand ambassador on and off campus.

The full position description is available for your review online - Administrative Assistant

ABOUT BAKER COLLEGE:

Founded in 1911, Baker College is committed to embracing technology, sparking innovation, and fostering a supportive learning environment where students can get the real-world knowledge, skills, and experiences they need to pursue the life and career they want. Each of our six campus locations is special, with a unique culture, collection of academic programs, and landscape.

Baker College is an independent, private, non-profit institution that grants associate, bachelor's, master's, and doctoral degrees on campuses across Michigan and online. Our student-first philosophy is the cornerstone of our institution-it is our compass, guiding us and keeping us on course, ensuring that our students and their success are always our main priority. Greatness is earned here!

Please visit Baker College Careers Page for more information.

TITLE IX NON-DISCRIMINATION POLICY:

Baker College prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located in the Baker College Title IX Policy.