Administrative Assistant-Parks & Recreation
City of Highland Village
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Benefits offered by this job
Job summary
The City of Highland Village seeks an Administrative Assistant for the Parks & Recreation Department. You will provide essential administrative and customer support to enhance community life and assist with program management, budget tracking, and procurement compliance.
You will oversee front desk operations, reservations, and records, prepare minutes and agenda packets, and communicate with board members.
Qualifications
- High school diploma or GED with 3 years of progressively responsible admin experience.
- Proficient with word processing, presentations, spreadsheets and graphics.
- Typing speed 50 wpm.
- Experience in recreation or with large community groups preferred.
- First Aid and CPR certification within 3 months of hire.
- Experience using AI.
Responsibilities
- Manage front desk operations, reservations, and records.
- Prepare meeting minutes and agenda packets; communicate with board members.
- Provide administrative support to Parks & Recreation staff under the Director.
- Coordinate with two boards and assist with special events.
Skills
Education
Tools
Job description
The City of Highland Village is seeking a skilled Administrative Assistant to join our Parks & Recreation Department. This role is vital in providing administrative and customer support, helping to enhance the quality of life in our vibrant, family-focused community in southern Denton County. Under the guidance of the Director of Parks and Recreation, you will manage departmental programs, track budget reports, and ensure compliance with procurement procedures. Your expertise in organization and documentation will support the smooth operation of the department, contributing to our mission of serving the residents of Highland Village.
In addition to administrative duties, you will oversee front desk operations, handling reservations, and managing records. This position is responsible for working with two boards, including working occasional evenings, preparing meeting minutes, agenda packets, and communicating with board members. Your strong communication skills will be essential in addressing inquiries from the public and assisting with special events. This role offers an excellent opportunity for a detail-oriented individual who is passionate about community engagement and eager to contribute to the success of Highland Village’s Parks & Recreation Department.
High school diploma or GED, supplemented by three (3) years of progressively responsible experience in performing administrative support work. Working knowledge of basic accounting principles and various types of software including: word processing, presentation, spreadsheets and graphics. Ability to type 50 wpm. Experience or formal education in recreation as well as background working with volunteer and large community groups preferred.
- Must possess or be able to acquire First Aid and CPR certification within the first three (3) months of hire date.
- Must have excellent grammar and writing skills.
- Must have experience using AI.
- Excellent equipment and paid training
- Certification pay of up to $1,200 per year
- Flex work schedule opportunity
- Up to $2,500 per year tuition reimbursement
- Health, Dental, vision, life, long term disability starting at $0.00 per month.
- Free telemedicine benefits including general medical, mental health, dermatology, neck & back care, & expert medical.
- 2 to 1 City Matching Retirement plan (employee contributes 7% & the City contributions 14% after 5 years vesting). Full time employees do not pay into Social Security.
- 2% City Matching 457 retirement account after 6 months employment
- 2 weeks’ Vacation & 2 weeks’ Sick leave accruals following introductory period
- 13 total paid holidays consisting of ten city holidays, one birthday holiday and two personal holidays.
The following benefits are currently in effect for "regular status full-time employees".
Note: The City reserves the right to add, delete, or modify these benefits at any time, with or without notice.
- Time Worked
10 Paid Holidays - New Year's Day, Martin Luther King, Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day & the Friday after Thanksgiving, Christmas Eve, Christmas Day and Birthday.
- Time Worked
Eligible employees receive ten (10) days of vacation accruing at 6.67 hours per month. Employees must be on payroll 6 months before receiving vacation time.
Additional vacation accruals apply to employees who have five (5) years of service and over ten (10) years of service.
Eligible employees accrue sick leave at the rate of 8.00 hours per month. Employees must be on payroll 6 months before receiving paid sick time.
- Time Worked
Eligible employees receive two (2) personal days off per year if hired before April 1. Those hired after April 1 and before October 1 receive 1 personal day during the 1st calendar year of employment, and those hired after October 1 receive no personal days for that year. Days must be used within the calendar year and cannot be carried over.
Eligible employees may be granted up to three (3) days off with pay per circumstance to arrange or attend the funeral of the immediate family.
Employees may be granted a short-term leave without pay for up to five (5) consecutive workdays for justifiable personal reasons. Requests for leave without pay for more than five (5) days may be approved by a Department Head.
When called for Jury Duty or as a witness of the City, employees receive their regular salary from the City while serving.
Eligible employees will be granted up to fifteen (15) days off with pay to attend a regular training activity.
Once a year, eligible employees who are employed with the City two (2) years or more receive longevity pay: 2-4 years, $4/month; 5-10 years, $6/month; 10+ years, $7.50/month
Eligible employees are members of the Texas Municipal Retirement System (TMRS). Retirement contributions are deducted at seven percent (7%) from pay checks each pay period. As an additional benefit, employees receive life insurance equal to their annual salary while actively employed. Employees are vested after 5 years of service credit, with a 2-to-1 City match upon retirement.
The Family & Medical Leave Act of 1993 (FMLA) provides up to twelve (12) weeks of unpaid leave for eligible employees for certain family and medical reasons. Employees are eligible if they have worked for the City of Highland Village for at least one (1) year and have worked 1,250 hours over the previous twelve (12) months.
The City subscribes to the Texas Workers' Compensation Act. Employees may receive workers' compensation for on-the-job illnesses or injuries.
Eligible employees are insured by Cigna Health Care.
Eligible employees receive vision insurance coverage through VSP (Vision Service Plan). The City covers eligible employee premiums at one hundred percent (100%).
Eligible employees receive dental insurance coverage through Cigna Dental. The City covers eligible employee premiums at one hundred percent (100%).
Eligible employees receive $20,000 life insurance and $40,000 accidental death & dismemberment policy provided for the employee only. Additional Life can be purchased by the employee through payroll deduction.
Eligible employees receive long term disability insurance, which provides an income of 60% of salary to age 65 if disabled, after a 180 day waiting period.
Flexible medical and childcare spending accounts are available, which allow employees to save for medical expenses not covered by insurance and childcare expenses in pre-tax dollars. In addition, specialized insurance (accident, cancer, life, short-term disability, etc.) is also available through Colonial Insurance at the employee's expense.
Supplemental retirement savings (employee sponsored) plans are available through International City/County Management Association's Retirement Corporation (ICMA-RC), Nationwide, and AIG Valic. These plans are tax-deferred. The City will match up to 2% of an employee's salary that is invested in a 457 plan. You must be employed with the City for 6 months to be eligible for the 2% match.
Eligible employees may be reimbursed up to $1,000 per calendar year for approved college courses. Employees must be on payroll for 6 months before they are eligible to apply for this program. Prior approvals from Supervisors and Department Heads are required to receive reimbursement
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