Administrative Assistant-Parks & Recreation

City of Highland Village; Highland Village (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Excellent equipment and paid training

Tuition reimbursement

Health, Dental, vision benefits

Retirement plan matching

Paid holidays

Flex work schedule opportunity

Job summary

The City of Highland Village is seeking a skilled Administrative Assistant to join the Parks & Recreation Department. This role is crucial for providing administrative and customer support, enhancing community life in Denton County.

Your responsibilities include managing departmental programs, tracking budgets, and overseeing front desk operations. Strong communication skills will be essential for interacting with the public and assisting with special events.

Qualifications

• Three years of progressively responsible experience in administrative support.
• Working knowledge of basic accounting principles.
• Ability to type 50 words per minute.
• Must possess or be able to acquire First Aid and CPR certification.

Responsibilities

• Manage departmental programs and track budget reports.
• Oversee front desk operations and handle reservations.
• Prepare meeting minutes and agenda packets for board meetings.
• Assist with special events and address public inquiries.

Skills

Administrative support

Communication skills

Experience with AI

Organization

Customer support

Education

High school diploma or GED

Tools

Word processing software

Spreadsheet software

Presentation software

Job description

The City of Highland Village is seeking a skilled Administrative Assistant to join our Parks & Recreation Department. This role is vital in providing administrative and customer support, helping to enhance the quality of life in our vibrant, family-focused community in southern Denton County. Under the guidance of the Director of Parks and Recreation, you will manage departmental programs, track budget reports, and ensure compliance with procurement procedures. Your expertise in organization and documentation will support the smooth operation of the department, contributing to our mission of serving the residents of Highland Village.

In addition to administrative duties, you will oversee front desk operations, handling reservations, and managing records. This position is responsible for working with two boards, including working occasional evenings, preparing meeting minutes, agenda packets, and communicating with board members. Your strong communication skills will be essential in addressing inquiries from the public and assisting with special events. This role offers an excellent opportunity for a detail-oriented individual who is passionate about community engagement and eager to contribute to the success of Highland Village's Parks & Recreation Department.

• High school diploma or GED, supplemented by three (3) years of progressively responsible experience in performing administrative support work. Working knowledge of basic accounting principles and various types of software including: word processing, presentation, spreadsheets and graphics. Ability to type 50 wpm. Experience or formal education in recreation as well as background working with volunteer and large community groups preferred.
• Must possess or be able to acquire First Aid and CPR certification within the first three (3) months of hire date.
• Must have excellent grammar and writing skills.
• Must have experience using AI.

• Excellent equipment and paid training
• Certification pay of up to $1,200 per year
• Flex work schedule opportunity
• Up to $2,500 per year tuition reimbursement
• Health, Dental, vision, life, long term disability starting at $0.00 per month.
• Free telemedicine benefits including general medical, mental health, dermatology, neck & back care, & expert medical.
• 2 to 1 City Matching Retirement plan (employee contributes 7% & the City contributions 14% after 5 years vesting). Full time employees do not pay into Social Security.
• 2% City Matching 457 retirement account after 6 months employment
• 2 weeks' Vacation & 2 weeks' Sick leave accruals following introductory period

• 13 total paid holidays consisting of ten city holidays, one birthday holiday and two personal holidays.