Administrative Assistant/Paralegal

Indiana Supreme Court; Indianapolis (IN); Hybrid; USD 48,000 - 59,000; Full time

Benefits offered by this job

Hybrid work option

Health benefits

Pension plans

Paid leave and holidays

Job summary

Indiana Supreme Court in Indianapolis, IN is seeking an Administrative Assistant–Paralegal to provide general administrative support to the Chief Justice, the Associate Justices, and the Supreme Court Services staff attorneys. You will monitor case filings, assist with scheduling for oral arguments, draft routine orders, maintain the court calendar and dashboards, and help prepare monthly and annual reports.

The role requires discretion, professionalism, and strong organization.

Qualifications

• Administrative support to the Chief Justice and Justices and staff attorneys.
• Ability to manage confidential information with discretion.
• Strong organizational and time-management skills.

Responsibilities

• Monitor and process case filings and motions for the Supreme Court.
• Coordinate with the Appellate Clerk on case processing and scheduling.
• Assist with scheduling for oral arguments and court events.
• Draft routine orders and transmit to the Appellate Clerk.
• Maintain the Court’s calendar and electronic materials.
• Prepare and maintain confidential records and monthly/annual reports.

Skills

Case processing

Scheduling

Communication

Organization

Problem solving

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Judicial Dashboard

Job description

Administrative Assistant/Paralegal

Date Posted: Aug 7, 2026

Requisition ID: 482337

Location: Indianapolis, IN, US, 46204

The Office of Judicial Administration is responsible for the efficient administration of all agencies that operate under the direction of the Chief Justice and the Supreme Court. That includes 200 personnel; fiscal management; communication; technology; legal services; intergovernmental relations; services for the trial courts; and support for court boards, commissions, and committees. The Office is headed by Chief Administrative Officer Aaron Hood, who reports directly to the Chief Justice of Indiana and serves as the link between the Chief Justice and the agencies of the Court.

Salary: The salary for this position traditionally starts at $53,222 but may be commensurate with education and/or experience.

To Apply: Please apply by August 21, 2026

About The Job:

This position serves as an Administrative Assistant–Paralegal for the Indiana Supreme Court, providing general administrative support to the Chief Justice, the Associate Justices, and the Supreme Court Services staff attorneys.

A Day In The Life:

This position performs duties related to supporting and enhancing the workflow of the Supreme Court Services staff attorneys by completing tasks essential to case processing and assisting with general administrative requests. This position also assists the Chief Justice and Associate Justices by planning and preparing case conferences and oral arguments. Other duties include, but are not limited to:

• Monitor and process case filings, motions, and other matters filed with the Supreme Court
• Coordinate with the Appellate Clerk on case processing and scheduling matters
• Assist with scheduling and preparing for Supreme Court oral arguments and other Court events.
• Draft and process routine orders on transfer and oral argument
• Process attorney-drafted Court orders and transmit to the Appellate Clerk
• Draft conference agendas and maintain the electronic agenda and case materials on the Judicial Dashboard
• Maintain statistical data used to prepare monthly and annual reports
• Maintain the Court’s calendar
• Additional duties as assigned

What You'll Need For Success:

Integrity

• Exercise discretion in handling confidential information and materials
• Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflict

Professionalism

• Interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace
• Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration

Customer Service

• Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues and concerns
• Successfully diffuse elevated conversations with an intent for resolution

Communication

• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Communicating effectively in writing as appropriate for the needs of the audience

Organization

• Manage assignments to ensure all tasks are completed within deadlines
• Effectively manage time and prioritization of tasks and projects
• Prepare and maintain complex and confidential records in an automated system to work on numerous tasks

Attention to Detail

• Research, coordinate, and track work in a proficient manner to ensure accuracy

Problem Solving

• Identify problems and review related information to develop and implement solutions
• Use deductive reasoning skills to meet several complimentary goals

Technology and Tool Usage

• Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems

Benefits Package For Full-time Employees:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans;
• Wellness program (offers a premium discount for the medical plan and gift cards);
• Health savings account, which includes bi-weekly state contribution;
• Deferred compensation 457B account (similar to 401k plan) with employer match;
• Two (2) fully funded pension plan options;
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
• 150 hours of paid new parent leave;
• Up to 15 hours of paid community service leave;
• Combined 180 hours of paid vacation, personal, and sick leave time off;
• 12 paid holidays, 14 on election years;
• Group life insurance;
• Employee assistance program that allows for covered behavioral health visits;
• Qualified employer for the Public Service Loan Forgiveness Program;
• Free Parking for most positions;
• Free LinkedIn Learning access
• Hybrid Option for eligible employees/positions

Equal Employment Opportunity:

The Indiana Supreme Court is an Equal Opportunity Employer. Equal employment opportunities are provided to all applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, age, disability, marital status, political affiliation, socioeconomic status, status as a protected veteran or any other protected status in accordance with applicable federal, state, and local laws, and the Indiana Judicial Code.

If you are a qualified individual with a disability and will need reasonable accommodation to assist you in applying for the position or performing the essential functions of the job, the Indiana Supreme Court will provide such reasonable accommodations.