Legal Assistant
State of Indiana
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Benefits offered by this job
Job summary
The State of Indiana, Indianapolis North DCS Office, is seeking a Legal Assistant to provide paralegal and administrative support to attorneys, manage case records, and assist with research, scheduling, and reporting. You will help mitigate legal risk and ensure compliance with deadlines and procedures.
Responsibilities include drafting court documents, maintaining calendars, organizing files, and supporting the client case management system, with opportunities to advance in a mission-driven
Qualifications
- Knowledge of legal procedures and terminology.
- Strong written and verbal communication skills.
- Strong organizational skills with ability to prioritize tasks.
- Strong attention to detail and proofreading skills.
- Proficient in using Microsoft Office Suite.
- Ability to work with sensitive documents and information.
- Ability to work independently and provide professional service.
Responsibilities
- Provide administrative and legal support to attorneys and divisions.
- Perform legal research under supervision.
- Assist at depositions and hearings with notes and follow‑ups.
- Prepare, proofread, or process legal documents and filings.
- Mail, fax, or deliver legal correspondence to clients and court officials.
- Respond to inquiries regarding hearings via phone, email, or correspondence.
- Schedule hearing dates, manage calendars, and travel to sites as needed.
- Organize and maintain law libraries, databases, and case files.
Skills
Education
Tools
Job description
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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions!
The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon ourMVP foundation:
Mission: Champion Indiana’s future by protecting children and strengthening families with compassion and determination.
Vision: Every child in Indiana thrives in a safe, loving, forever home.
The Legal Assistant provides paralegal and administrative support for local and agency attorneys. You will assist in organizing, processing, and maintaining records related to DCS cases and may provide research, clerical support, and reporting when needed. The Legal Assistant is responsible for a range of duties that are vital to mitigating legal risk and ensuring compliance with legal requirements. Duties may include:
- Sending calendar invites to ensure court appearance.
- Drafting court documents for attorney review and ensuring timely filing.
- Scheduling case staff meetings between legal and field staff.
- Mailing court reports to parties.
- Compiling and redacting discovery.
- Maintaining legal data and the office legal calendar.
- Assisting with and ensuring legal deadlines are met.
- Managing the client case management system.
- Distributing orders to agency representatives.
- Requesting legal documents for trial.
This position is in the Indianapolis, Indiana, North DCS Office and will support staff in Marion County, and surrounding counties as needed.
The salary for this position traditionally starts at$39,000.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.
Responsibilities include:
- Provides administrative and legal support to attorneys and legal divisions.
- Performs legal research under the direction of staff counsel or administrative law judge.
- Assists at depositions and hearings by taking notes, providing follow‑up questions to attorneys, and keeping track of documents.
- Prepares, proofreads, or processes legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
- Mails, faxes, or arranges for delivery of legal correspondence to clients, witnesses, and court officials.
- Receivesand responds to inquiries regarding current hearings from attorneys, legislators, or clients by telephone, email, and/or correspondence.
- Schedules hearing dates and sites, makes appointments, and manages calendars.
- Travels to hearing sites, sets up site, materials, and equipment.
- Organizes and maintains law libraries, database systems, documents, and case files.
The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.
Individuals in this role should minimally be able to articulate or demonstrate the following:
- Knowledge of legal procedures and terminology
- Strong written and verbal communication skills
- Strong organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail and proofreading skills
- Proficient in using Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
- Ability to work independently
- Ability to provide effective and professional customer service to internal and external parties.
- Ability to perform essential functions with or without reasonable accommodation.
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
This role may be utilized in a supervisory capacity based on agency needs.
The State of Indiana offers a comprehensive benefits package for full‑time employees that includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi‑weekly state contribution
- Deferred compensation 457(b)account (similar to401(k) plan) with employer match
- Two (2) fully‑funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 in election years
- Education Reimbursement Program
- Group life insurance
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parkingfor most positions
- Free LinkedIn Learningaccess
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov .
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