Administrative Assistant (Outpatient), Day Shift, Full-time

Adventist Health; St. Helena (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

St. Helena Hospital, part of Adventist Health in Napa Valley, is seeking an administrative assistant to support departmental operations.

You will direct workflow, maintain professional communications, and assist with research and special projects. Responsibilities include receptionist duties, maintaining patient records, updating databases, preparing documents, scheduling appointments, and supporting performance improvement initiatives.

Qualifications

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
• Essential functions include receptionist duties, records management and budgetary oversight.

Responsibilities

• Performs general receptionist duties and maintains department records and statistics.
• Maintains patient medical records and related documents and reports.
• Oversees supplies, equipment inventories, budget information and office files.
• Performs other job-related duties as assigned.

Education

High School Education/GED or equivalent

Associate’s/Technical Degree or equivalent combination of education/related experience

Job description

Located in one of the most beautiful regions in the United States, St. Helena Hospital was founded in 1878 and has a rich history of innovative medical care. We are comprised of a 151-bed hospital, emergency department and medical offices with centers of excellence in specialty care, including Adventist Heart and Vascular Institute, Coon Joint Replacement Institute, Martin-O'Neil Cancer Center and Behavioral Health units. In the heart of Napa Valley, St. Helena is a charming place, and the quality of life is unsurpassed with outdoor adventure, rejuvenation at luxurious spas, popular restaurants, as well as perfect weekend getaways to San Francisco or the coast.

Job Summary

Performs a broad range of administrative and clerical duties in support of department operations. Directs workflow. Maintains a consistent and professional appearance in all communications in written and verbal form. Assists with research and provides administrative support to special projects.

Job Requirements

Education and Work Experience

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred

Essential Functions

• Performs general receptionist duties. Maintains department records, reports and statistics. Maintains patient medical records, and all related documents and administrative reports. Oversees supplies and equipment inventories, department costs and other budgetary information, and personnel and other office files.
• Assists with patient document preparation. Participates in departmental performance improvement and quality assurance activities. Utilizes and updates departmental databases.
• Performs secretarial and clerical duties as needed, including but not limited to, editing and composing correspondence, handling incoming and outgoing mail, answering phones, scheduling and confirming appointments.
• Performs other job-related duties as assigned.

Organizational Requirements

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.