Administrative Assistant | OT Fieldwork and Capstone

Misericordia University; Dallas (Luzerne County); On-site; USD 42,000 - 52,000; Full time

Job summary

Misericordia University in Dallas, PA seeks an Administrative Assistant for OT Fieldwork and Capstone programs. The role provides administrative and clerical support to the Occupational Therapy Department under the Department Chair and program coordinators.

Responsibilities include supporting student placement, records management, communications, meeting coordination, accreditation support, and general office operations, with experience in higher education or clinical education environments

Qualifications

• Three to five years of administrative support experience.
• Experience with scheduling, records management, database systems, and office operations.
• Experience in higher education, healthcare, or clinical education environments.
• Understanding of academic operations, confidentiality standards, and accreditation processes.
• Equivalent combinations of education, licenses, certifications and/or experience may be considered.

Responsibilities

• Provide administrative and clerical support to the Occupational Therapy Department's fieldwork education and doctoral capstone programs.
• Assist with student placement processes, compliance tracking, database management, communications, and recordkeeping.
• Coordinate meetings and support accreditation activities as assigned.
• Serve as a central contact for students, fieldwork educators, capstone mentors, and clinical affiliates.

Skills

Scheduling

Records management

Database systems

Office operations

Education

Educational administration

Healthcare administration

Business administration

Tools

Scheduling software

Records management systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant | OT Fieldwork and Capstone

Regular Full-Time Dallas, PA, US

Position Overview:

The Fieldwork and Capstone Administrative Assistant provides administrative and clerical support to the Occupational Therapy Department's fieldwork education and doctoral capstone programs. Under the direction of the Department Chair, the position provides administrative and operational support to the Academic Fieldwork Coordinator and the Doctoral Capstone Coordinator. The Department Chair will assign and prioritize responsibilities based on the needs and workload identified by the Academic Fieldwork Coordinator and Doctoral Capstone Coordinator. Duties include supporting student placement processes, compliance tracking, database management, communications, recordkeeping, meeting coordination, accreditation support activities, and other related functions as assigned.

The position serves as a central point of contact for students, fieldwork educators, capstone mentors, clinical affiliates, and community partners regarding administrative matters and supports the efficient operation of fieldwork and doctoral capstone experiences in accordance with departmental, university, and accreditation requirements.

Education:

• Educational administration, healthcare administration, business, or related field preferred.

Experience:

• Three to five years of administrative support experience required.
• Experience with scheduling, records management, database systems, and office operations preferred.
• Experience in higher education, healthcare, or clinical education environments preferred.

Work-Related Knowledge:

• Understanding of academic operations, confidentiality standards, and accreditation processes.

(Equivalent combinations of education, licenses, certifications and/or experience may be considered.)