Administrative Assistant, Orthopedics

4100 Newton-Wellesley Hospital; Wellesley (MA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement savings program

Generous paid time off

Tuition assistance and professional发展

Job summary

Newton-Wellesley Hospital in Wellesley, MA, is seeking an Administrative Assistant to support the Orthopedics and Sports Medicine team. This full-time role focuses on keeping daily operations organized, patient-centered, and running smoothly in a collaborative clinical environment.

The position requires a high school diploma or equivalent, with preferred prior admin experience and strong Microsoft Office skills. Onsite work and standard benefits are offered.

Qualifications

• High school diploma or equivalent is required.
• Previous administrative assistant or secretarial experience preferred; entry-level candidates encouraged to apply.
• Basic understanding of office procedures including filing, copying, scanning, printing, and faxing.

Responsibilities

• Provide administrative and clerical support for the Orthopedics and Sports Medicine team.
• Answer and direct phone calls, greet callers and visitors, and respond to routine inquiries with professionalism and care.
• Manage calendars, schedule appointments, coordinate meetings, and help organize itineraries as needed.
• Prepare correspondence, reports, meeting minutes, documents, spreadsheets, and presentations.
• Maintain department files, records, incoming mail, and email communications.
• Support departmental operations while handling sensitive, complex, or confidential information appropriately.
• Use Microsoft Office and standard office equipment to complete daily administrative tasks accurately and efficiently.

Skills

Microsoft Office

Clerical skills

Calendar management

Phone etiquette

Customer service

Written communication

Education

High school diploma or equivalent

Tools

Office equipment

Job description

Site: Newton-Wellesley Hospital Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary Location: 978 Worcester Street, Wellesley, MA Schedule: Full-time, Monday-Friday, 8:00 a.m.-4:30 p.m. Join Newton-Wellesley Hospital’s Orthopedics and Sports Medicine team and help support exceptional care for athletes and active patients of all levels. In this full-time Administrative Assistant role, you will be an essential part of a collaborative clinical environment, helping keep daily operations organized, patient-centered, and running smoothly.

Why This Role Stands Out

This is a great opportunity for someone who enjoys being the go-to resource for a busy, team-oriented department.

You will support providers who deliver advanced outpatient orthopedic and sports medicine care, including treatment for shoulder, knee, and ankle conditions.

Your organization, communication, and customer service skills will directly contribute to a positive experience for patients, families, and care team members.

What You’ll Do

• Provide administrative and clerical support for the Orthopedics and Sports Medicine team.
• Answer and direct phone calls, greet callers and visitors, and respond to routine inquiries with professionalism and care.
• Manage calendars, schedule appointments, coordinate meetings, and help organize itineraries as needed.
• Prepare correspondence, reports, meeting minutes, documents, spreadsheets, and presentations.
• Maintain department files, records, incoming mail, and email communications.
• Support departmental operations while handling sensitive, complex, or confidential information appropriately.
• Use Microsoft Office and standard office equipment to complete daily administrative tasks accurately and efficiently.

What You’ll Bring

High school diploma or equivalent required.

Previous administrative assistant or secretarial experience preferred; entry-level candidates are encouraged to apply.

Basic understanding of office procedures, including filing, copying, scanning, printing, and faxing.

Basic proficiency with Microsoft Office.

Strong verbal, written, interpersonal, and customer service skills.

Ability to manage time effectively, stay organized, and support multiple priorities in a professional environment.

Additional Job Details (if applicable)

What We Offer

At Mass General Brigham, our employees are our most important resource. We are committed to ensuring employees have access to a benefits package that is comprehensive, contemporary, and highly competitive. We offer a full range of benefits that meet the needs of you and your family, including programs to support your health, financial well-being, and life.

• Medical, dental, and vision insurance
• A robust retirement savings program
• Generous paid time off
• Tuition assistance and professional development support

Who We Are

Newton-Wellesley’s Sports Medicine specialists provide state-of-the-art outpatient orthopedic care for athletes and active patients—from high school, college, and professional athletes to weekend and recreational athletes. As part of Mass General Brigham, our team is connected to a broader system committed to advancing patient care, collaboration, and professional growth.

Remote Type

Onsite Work Location 978-980 Worcester Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$17.71 - $23.55/Hourly

Grade

2

EEO Statement

4100 Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Combat disease. Hold a hand. Help people. Impact the world.

Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.