Administrative Assistant - Operations Scheduler

Primoris Services Corporation; Little Canada (MN); On-site; USD 35,817 - 49,593; Full time

Job summary

A leading service provider in gas operations seeks an Operations Scheduler in Little Canada, Minnesota. The role involves planning and managing a multi-week work schedule, ensuring compliance and customer satisfaction. Ideal candidates should have a Bachelor's degree in business administration and five years of experience in construction or utility scheduling. Strong analytical, communication, and problem-solving skills are essential. The position offers compensation of $26-$36 per hour depending on experience.

Qualifications

• Five years' experience in construction, design, maintenance, or operations area required.
• Utility scheduling/planning experience preferred.
• Proven ability to manage work activities efficiently.
• Experience working with spreadsheets and data reporting tools.

Responsibilities

• Plan a multi-week work schedule based on evaluation of work demands.
• Manage resources and personnel to ensure availability of work assignments.
• Communicate effectively with supervisors and stakeholders to maximize productivity.
• Analyze performance metrics and implement operational improvements.

Skills

Scheduling and management

Analytical skills

Communication skills

Problem-solving

Data manipulation

Education

Bachelor's degree in business administration or related field

Tools

Microsoft products

Work management tools

Mapping and scheduling tools

Job description

Primoris Gas Operations, which consist of companies such as Q3 Contracting, ARB, Primoris Distribution Services, Snelson and Pipejacking. Trenchless, has over 60 years of experience working in the natural gas distribution industry. Over this time, we have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operations.

Position Summary

Operations Schedulers will strategically prioritize work and determine resource assignments to proactively plan and align a multi-week, rolling schedule to ensure work is performed on-time and within the specified customer, compliance, safety, and operational performance metrics. Schedulers are responsible for maintaining a holistic view of work to be completed at all times to identify and recommend solutions for resolving work capacity issues in the most efficient, cost-effective, safe manner. The objective is to build and manage a 0 - 12+ week book of work to develop and hand off a prioritized, compliant, executable 2 week schedule to the Work Coordination function for final adjustment and execution by field teams. Operations Schedulers will be responsible for creating the schedule for a designated region, function, and/or commodity area.

Essential Responsibilities

• Plan a multi-week region/function/or commodity area-wide work schedule based on evaluation of work demands and work prioritization considering factors such as work types, job priorities, resource availability, customer expectations, permitting requirements, business unit guidelines, and others. Planning responsibilities include identification of gaps and authority to resolve scheduling conflicts and making recommendations to management related to schedule and resources needed.
• Manage personnel, equipment, and material resource availability/backlog over a multi-week timeframe and ensure availability of work assignment to crews across the region including decision making to reallocate resources across areas as needed.
• Optimize contract/employee resource selection within scheduling window to minimize costs, and maximize schedule adherence, customer satisfaction, safety and compliance.
• Analyze scheduling and work assignment performance in order to forecast resource utilization for upcoming quarter and identify opportunities for resource reallocations and operational improvements, make recommendations for crew sourcing changes based on forecasts as well as improvements within area of responsibility, and lead process change implementation efforts. Facilitate monthly regional/area metric review meetings to evaluate performance.
• Accountable for ensuring all compliance work is scheduled within required timeframes. Verify work tasks are assigned to the correct work areas, in the right order, based on provided dependencies.
• Communicate and work effectively with local supervisors and build/leverage strong partnerships with stakeholder groups at a variety of levels to maximize productivity, utilization and operational efficiency of all resources. Drive and maintain ownership for regular scheduling meetings. Negotiate with key partners to realign dates on projects to ensure customer and compliance dates are met.
• Drive customer satisfaction by establishing and maintaining strong adherence to scheduling processes.

Minimum Requirements

• Bachelor's degree in business administration or related field preferred.
• Five years' experience in construction, design, maintenance or other operations area. Utility scheduling/planning experience preferred.
• Demonstrated ability to schedule and manage work activities in a manner that meets customer and/or internal stakeholder requirements.
• Demonstrated analytical and problem-solving skills.
• Demonstrated ability to build and maintain effective working relationships, as well as strong written and verbal communication skills including meeting management and facilitation.
• Proficiency with spreadsheet tools.
• Ability to retrieve and manipulate data from reporting tools. Demonstrated ability to use software applications which include Microsoft products, work management, mapping and scheduling tools.
• Compensation: $26-$36/HR (DOE).

EEO Statement: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Third-Party Agency Notice

Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.

About Primoris: Primoris Services Corporation (Primoris) is ranked in the top 10% of the prestigious Top 600 Specialty Contractors List by Engineering News Record (ENR), having built projects throughout the United States as well as Latin America, South and Central America, and Southeast Asia.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.