Administrative Assistant - Operations/HR

Harper, Rains, Knight & Company, P.A.; Ridgeland (MS); On-site; USD 40,000 - 45,000; Full time

Job summary

A leading company in accounting seeks an Administrative Assistant to support operations and HR. The ideal candidate will manage benefits, onboarding, and provide executive support, requiring strong organizational and communication skills. Join a team-oriented environment in Ridgeland, MS, and advance your career in a mid-senior level position.

Qualifications

• 5+ years of experience in administrative, HR, or operations support.
• Familiarity with HR systems and client workflow tools.
• Proficiency in Microsoft Office and general office technology.

Responsibilities

• Serve as primary liaison for staff benefit communications and administration.
• Manage onboarding of new personnel including documentation and benefits.
• Assist in coordinating firm operational tasks and supporting executive management.

Skills

Communication

Organizational Skills

Problem Solving

Tools

BambooHR

Wolters Kluwer

Microsoft Office Suite

Job description

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Position Overview: We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our firm’s operations and human resources functions. This role will serve as a central resource for staff benefits, personnel onboarding, client setup, and administrative support for key leadership. The ideal candidate is a team player who is comfortable wearing many hats and thrives in a fast-paced, professional environment.

• Human Resources Support:
• Serve as the primary liaison for all staff benefit communications and administration including enrollments, cancellations, and monthly reconciliations.
• Administration of firm personnel system to ensure accuracy and accountability
• Manage onboarding of new firm personnel, including coordination of documentation, benefits enrollment, and technology/system access.
• Provide support for other HR and personnel-related tasks as needed, including compliance tracking, policy communication, and employee records management.
  

Operations And Client Management

• Administer client management and workflow systems, ensuring accurate setup and maintenance of client data.
• Oversee onboarding of new firm clients and contacts, including data entry, system updates, and communication with relevant team members.
• Assist with a variety of operational and office tasks, such as coordinating firm meals, managing office seating plans, and supporting facilities-related activities.
  
  

Executive & Administrative Support:

• Act as the primary administrative resource for the Managing Director and Personnel Director, providing scheduling, documentation, and coordination support as needed.
• Serve as a flexible, go-to resource for other administrative functions, offering backup support and stepping in across departments when needed—a true "Swiss Army knife" within the admin team.
  
  

Qualifications

• 5+ years of experience in administrative, HR, or operations support roles
• Familiarity with HR systems (BambooHR preferred) and client workflow tools (Wolters Kluwer a plus)
• Excellent communication skills, both written and verbal
• High attention to detail and strong organizational skills
• Ability to manage multiple tasks and priorities with a proactive, problem-solving attitude
• Proficiency in Microsoft Office Suite and general office technology

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Other

Job function

• Job function

  Administrative

• Industries

  Accounting

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