Administrative Assistant: Operations & Billing Support

Clean Harbors; City of Cohoes (NY); Hybride; USD 21 000 - 48 000; Plein temps

Avantages offerts par ce poste

Health benefits after 30 days

401K with company match

Paid time off

Tuition reimbursement

Growth opportunities

Safe work environment

Résumé du poste

Safety-Kleen is seeking an Administrative Assistant to join our team. This role provides crucial administrative support in an office and facility setting, requiring adherence to company policies and procedures.

Responsibilities include handling vendor POs, assisting with unbilled invoicing, and managing shipping paperwork. The position offers full-time hours, competitive wages, and benefits after a probation period. Equal opportunity employer with a commitment to safety and growth opportunities.

Qualifications

• Requires a high school diploma or equivalent.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication and typing skills; proficient with standard office software.

Responsabilités

• Perform administrative tasks to support daily operations and ensure efficient workflow.
• Process and manage vendor purchase orders (POs) with accuracy and timely tracking.
• Support unbilled invoicing by completing billing work orders promptly for customers.
• Oversee receipt of direct-shipped waste to third-party facilities with proper documentation.
• Prepare paperwork including manifests and bills of lading for shipping and waste management.
• Carry out additional duties as assigned.

Connaissances

Confidentiality

Attention to detail

Strong communication

Strong typing

Strong PC skills

Office machines knowledge

Formation

High School Diploma or equivalent

Description du poste

Safety-Kleen is seeking an Administrative Assistant to join our team! Our Administrative Assistants are responsible providing administrative support in an office and facility environment requiring a thorough knowledge of Company policies and procedures.

Why work for Safety-Kleen?

• Health and Safety is our #1 priority and we live it 3-6-5!
• Competitive wages
• Comprehensive health benefits coverage after 30 days of full-time employment
• Group 401K with company matching component
• Generous paid time off, company paid training and tuition reimbursement
• Positive and safe work environments
• Opportunities for growth and development for all the stages of your career

RESPONSIBILITIES

• Perform administrative tasks related to daily operations, ensuring efficient workflow and coordination across departments
• Process and manage vendor purchase orders (POs), ensuring accuracy and timely tracking
• Provide support for unbilled invoicing processes by ensuring billing work orders are completed accurately and promptly for customers
• Oversee the receiving of direct-shipped waste to third-party facilities, ensuring proper documentation and compliance
• Generate and maintain necessary paperwork, including manifests and bills of lading (BOL), for shipping and waste management
• Complete other tasks and duties as assigned

QUALIFICATIONS

• High School Diploma or equivalent
• Able to maintain confidentiality
• Attention to detail
• Strong communication skills
• Strong typing skills
• Strong PC skills
• Working knowledge of office machines (calculators, copiers, fax machines, etc.)

Safety-Kleen, a Clean Harbors company, has a commitment to excellence deeply rooted in a strong sense of tradition. Our entire business model revolves around keeping North American businesses green. We generate more than $1.2 billion in annual revenue as a world-class environmental service organization and market leader in industrial hazardous waste management, parts-cleaning technology, and oil re-refining. We collect over 200 million gallons of used motor oil each year and we have the largest re-refinery capacity in North America allowing us to re-refine more than 150 million gallons each year. Every day, we help our customers resolve their waste management needs and reduce their carbon

footprint.

Clean Harbors is an equal opportunity employer.

We thank all those interested in joining the Clean Harbors team; however only those that complete the online application and meet the minimum job qualifications will be considered for this role.

Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact [e-mail] or 1-844-922-5547.

Clean Harbors and its subsidiaries are a Military & Veteran friendly company.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills, and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.

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Job Identification: 167062
Category: Administrative
Posting Date: 2026-10-12
Job Schedule: Full time
Regular or Temporary: Regular
Job Function: Administrative
Locations: 17 Green Mountain Drive
Pay Range: 14.90 - 34.62 Hourly