Administrative Assistant - Operations

Healthcare Realty Trust Inc.; Los Angeles (CA); On-site; Full time

Job summary

Healthcare Realty Trust Inc., a leading medical office building REIT, seeks an Administrative Assistant for its Los Angeles office. This role involves diverse administrative tasks, including contract preparation and communication with tenants. We're looking for a dedicated candidate with strong organizational skills and experience in a property management environment.

Qualifications

• Four+ years in a property management company or equivalent.
• Ability to read and understand contracts.
• Capable of collaborative relationships with tenants and vendors.

Responsibilities

• Manage administrative tasks like phones, correspondence, and reporting.
• Coordinate with tenants and vendors to complete work orders.
• Prepare monthly chargebacks and rent statements.

Skills

Communication

Organizational Skills

Accounting Capabilities

Deadline Driven

Bilingual

Tools

Microsoft Office Suite

Job description

Administrative Assistant - Operations page is loaded

Administrative Assistant - Operations

Apply locations Los Angeles, CA time type Full time posted on Posted 2 Days Ago job requisition id JR100730 Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Los Angeles County medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities. Pay starts at $27.50/hour. Please send your resume and cover letter to [e-mail].

Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities

Requirements

• Four+ years progressively responsible office environment experience in property management company or equivalent.
• Congenial disposition, accounting capabilities, excellent communication and organizational skills.
• Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
• Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
• Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
• Ability to read and understand contracts.
• Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
• Bilingual, preferred not required

Job Duties

• Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
• Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
• Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
• Prepare monthly chargebacks and rent statements.
• Maintain system for tenant, vendor, and contractor certificates of insurance.
• Process, organize and review regional paperwork.
• Prepare regional reports.
• Perform any additional duties assigned by the Property Manager and other company management.

Get In Touch

Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match.

About Us

Healthcare Realty is a publicly-traded Real Estate Investment Trust (REIT) that focuses on owning, managing, acquiring and developing outpatient medical facilities throughout the United States. As the first REIT to specialize in medical office buildings, the Company has built a well-regarded medical real estate portfolio affiliated with market-leading healthcare systems.