Administrative Assistant- OLGO Orthopedics- Full Time

ochsner; Lafayette (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Ochsner in Lafayette, LA is seeking an experienced administrative professional to provide comprehensive clerical support within the department. You will type, file, manage calendars, book travel, and prepare expense reports while maintaining accurate records and professional communications with patients and staff.

Responsibilities include coordinating meetings, handling phone calls and messages, supporting project and event logistics, and ensuring timely document creation.

Qualifications

• High school diploma or equivalent.
• Minimum 5 years of relevant experience.
• Experience with scheduling, travel coordination, and expense reporting.
• Strong verbal and written communication; proficient with Windows and data entry.
• Ability to travel between facilities.

Responsibilities

• Provides general administrative support for the department and/or specific managers/directors within the department.
• Establishes and maintains good rapport with representatives/vendors, coworkers, and physicians throughout the facility.
• Schedules and coordinates meetings and travel.
• Manages special projects for the department.
• Types and composes routine correspondence accurately, timely, and in the appropriate format.
• Develops and manages the department's detailed service assignment schedule for staff physicians.

Skills

Typing

Filing

Calendar management

Travel booking

Meeting coordination

Verbal communication

Written communication

Data entry

Customer relations

Organizational skills

Education

High School diploma or equivalent

Tools

Microsoft Office

Windows applications

Job description

Exceptional care starts with exceptional people. For us, this is more than a job- it's a calling. It's waking up each day, looking for ways to make a difference with a compassionate, inclusive and talented team. Ochsner empowers you to discover your passion, reach your potential, and Pursue Your Purpose. Exceptional care starts with exceptional people and teams. Together we are leading the way.

This job performs a variety of clerical tasks such as typing, filing, sorting, photocopying, composing correspondence, maintaining calendars, booking travel, submitting expense reports, create documents such as memos, project coordination, handling meeting arrangements, minutes from meetings, customer relations, and ordering supplies. Acts as the point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person/group. Manages projects and organizes events such as lunches and tracks all physician vacation and meeting requests process and all physician reimbursements.

Schedule M-F 7:30AM- 4:00PM

Education

Required - High School diploma or equivalent.

Work Experience

Required - 5 years of relevant experience.

Related transaction processing experience preferably in a healthcare setting.

Knowledge Skills and Abilities (KSAs)

• Knowledge of business management principles including operations, finance, audit, personnel and resource management. Must have computer skills and dexterity required for data entry and retrieval of patient information.
• Proficient with Windows-style applications and keyboard.
• Effective verbal and written communication skills and ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.
• Strong organizational skills.
• Good time management skills.
• Ability to travel throughout and between facilities.

Job Duties

• Provides general administrative support for the department and/or specific managers/directors within the department.
• Establishes and maintains good rapport and cooperative working relationships with representatives/vendors from external companies, co-workers, personnel from other departments, senior management personnel and physicians throughout the facility.
• Schedules and coordinates meetings and travel.
• Manages special projects for the department.
• Types and composes routine correspondence accurately, timely, and in the appropriate format.
• Develops and manages the department's detailed service assignment schedule for staff physicians.
• Performs other related duties as required.

Other related duties as required. The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.

This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.

The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Physical and Environmental Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. (Constantly: activity or condition exists 2/3 or 3/ the time?) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or 3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible. NOTE: The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible.

Mechanical lifting devices (e.g., carts, dollies, pallet