Senior Executive Assistant - OMC, Jeff Hwy - Full Time

ochsner; New Orleans (LA); On-site; USD 45,000 - 60,000; Full time

Job summary

Ochsner is seeking a professional administrative assistant to support executives and departments, handling calendars, travel arrangements, expense reports, and diverse correspondence.

You will prepare documents, generate reports using Word, Excel and PowerPoint, serve as a point of contact, manage projects and events, and uphold compliance with corporate policies.

Qualifications

• High school diploma or equivalent required; business school training accepted.
• Associate's degree preferred.
• Minimum 5 years of experience in a professional administrative role supporting an executive leader.
• Experience supporting senior executives such as a System VP, Sr VP, Regional Medical Director, or Campus CEO preferred.

Responsibilities

• Provide professional administrative support to executives, departments or functions.
• Create and maintain documents, reports and correspondence; use software to prepare materials.
• Manage special projects for the department and organize events.
• Serve as a point of contact for internal and external stakeholders.
• Assist with calendar management, travel arrangements and expense reports.

Skills

Data entry

Verbal communication

Written communication

MS Office

Organizational skills

Confidential information handling

Education

High School diploma or equivalent

Business School Training

Associate's degree (preferred)

Tools

MS Office Suite

Windows

Job description

Exceptional care starts with exceptional people. For us, this is more than a job- it's a calling. It's waking up each day, looking for ways to make a difference with a compassionate, inclusive and talented team. Ochsner empowers you to discover your passion, reach your potential, and Pursue Your Purpose. Exceptional care starts with exceptional people and teams. Together we are leading the way.

This job provides professional level administrative support to the Executive(s), department(s) or function(s) assigned by performing a variety of tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports and ordering supplies. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed. Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person / group. Manages projects and organizes events such as lunches and meetings. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company's discretion.

Education

• Required - High School diploma or equivalent or Business School Training
• Preferred - Associate's degree

Work Experience

• Required - 5 years experience in a professional administrative role supporting an executive level leader
• Preferred - 5 years of professional administrative experience supporting either a System VP, Sr VP, Regional Medical Director, or Campus CEO

Knowledge Skills and Abilities (KSAs)

• Must have computer skills and dexterity required for data entry and retrieval of information.
• Effective verbal and written communication skills and the ability to present information clearly and professionally.
• Must be proficient with Windows-style applications, various software packages specific to role and keyboard.
• Strong interpersonal skills.
• Strong organizational skills; managing a variety of tasks at once with frequent interruptions and minimal supervision.
• Ability work with and experience working with confidential information.
• Ability to move throughout and between facilities.

Job Duties

• Provides administrative support to the Executive, department or function through professional-level administrative duties.
• Generates and maintains documents, reports, correspondence and performs other duties related to computer programs and systems support for the department.
• Manages special projects for the department.
• Serves as a point person to those outside the department.
• Other related duties as required.

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.

This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.

The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Physical and Environmental Demands

Physical and Environmental Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of a