Administrative Assistant - Oklahoma DOC

Aramark; Oklahoma City (OK); On-site; USD 38,000 - 54,000; Full time

Job summary

Aramark is seeking an Administrative Assistant II to support multiple market center locations, potentially covering Finance, Payroll, HR, DOT Compliance, Legal, and Labor Relations. The role involves coordinating projects, guiding staff, and improving processes.

Strong MS Office and Excel skills, plus excellent communication and customer service, are required. Responsibilities include assisting with payroll processes, maintaining time and attendance records, and handling office operations.

Qualifications

• High School Diploma required.
• Associates Degree in a related field preferred.
• MS Office experience with proficiency in Excel required.
• Effective communication skills.
• Excellent customer service and administrative skills.
• Ability to develop and maintain positive working relationships.
• Detail oriented with strong organizational skills.

Responsibilities

• Provide daily direction and communication to employees to ensure duties are performed timely and efficiently.
• Coordinate and lead special projects across departments.
• Offer guidance to employees to solve issues within the administrative function.

Skills

Communication

Customer Service

Organizational Skills

Time Management

Problem Solving

Education

High School Diploma

Associates Degree in a related field

Tools

MS Office

Excel

Job description

Job Description

The Administrative Assistant II is responsible for various administrative duties and ad-hoc projects which will take place at each market center location. This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments.

The Administrative Assistant II is responsible for various administrative duties and ad-hoc projects which will take place at each market center location. This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments.

Job Responsibilities

• Provide daily direction and communication to employees to ensure functional duties are performed in a timely, efficient, and knowledgeable manner
• Coordinate and lead special projects
• Based on extensive knowledge and experience, provide guidance to other employees to solve problems, answer questions, and research issues that may arise within the administrative function.
• Recommend methods to improve operation processes, efficiency, and service to both internal and external customers.
• Serve as a resource for other departments on matters pertaining to functional area.
• Support the processing of weekly payroll including but not limited to the tracking of time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s).
• Post all notices from regional management and HR regarding Company Policy, payroll, HR, Benefits, and Compliance Practices as needed.
• Review and maintain the time and attendance system.
• Implement new administrative procedures and forms as directed
• Support the daily office functions by ordering supplies.
• Support inventory process
• Generating POs and maintaining perpetual inventory ordering system, which may include the following: ordering product, receiving product, and issuing product to the route daily
• Maintaining our POS database which may include writing POs and pulling in weekly sales and inventory results

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• 3-5 years of work experience preferred.
• High School Diploma required.
• Associates Degree in a related field preferred.
• MS Office Experience with proficiency in Excel required.
• Effective communication skills.
• Excellent customer service and administrative skills required.
• Ability to develop and maintain a positive working relationship with others.
• Detail oriented, ability to multi-task, with strong organizational skills are required.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.