Administrative Assistant - Chicago Public Schools

Aramark Corporation; Chicago (IL); On-site; USD 36,000 - 39,000; Full time

Job summary

Aramark Corporation in Chicago is seeking an Administrative Assistant to support Human Resources and other departments, and to manage the employee uniform program for about 1,600 staff. You will handle data entry, records, correspondence, office supplies, mail, and vendor coordination in a fast-paced environment, while maintaining confidentiality and professionalism.

This role requires strong organization, communication, and multitasking skills, with occasional overtime and a focus on customer

Qualifications

• Associate degree required; candidates with 8+ years of related experience may substitute.
• 3-6 years of administrative, clerical, office support, or customer service experience.
• Proficiency in Microsoft Office and Google Workspace.
• Strong organizational, time-management, and communication skills.
• Ability to maintain confidentiality and work with minimal supervision.

Responsibilities

• Provide administrative support to Human Resources and general data entry support to other support departments as needed.
• Maintain employee records, files, databases, and confidential documentation.
• Assist with onboarding paperwork, employee communications, data entry, reporting, filing, and document preparation.
• Prepare correspondence, spreadsheets, reports, presentations, and tracking documents.
• Complete assigned administrative tasks accurately and within established deadlines while maintaining confidentiality.
• Manage the uniform ordering, distribution, inventory, and replacement process for approximately 1,600 employees.
• Serve as the primary point of contact for uniform-related inquiries.
• Maintain accurate uniform records and coordinate with vendors to ensure timely order fulfillment.
• Ensure timely and accurate processing of employee uniform requests.
• Monitor inventory levels and maintain related documentation.
• Support daily office operations and maintain a professional and organized work environment.
• Order and track office supplies and materials.
• Receive, organize, and distribute mail, packages, deliveries, and shipments.
• Coordinate routine office maintenance requests and assist with meeting and administrative logistics.
• Assist with employee recognition, engagement activities, meetings, training sessions, and special events.
• Provide responsive and professional customer service to employees, managers, vendors, and visitors.
• Respond to inquiries and escalating issues as appropriate.

Skills

Time management

Communication

Confidentiality

Customer service

Education

Associate degree

Tools

Microsoft Office

Google Workspace

Job description

Job Description

Aramark Student Nutrition provides food and nutrition services to over 350 school districts in the U.S. It offers public and private education institutions a variety of dining options including breakfast and lunch programs, after-school snacks, catering, nutrition education and retail operations. We partner with schools to create culinary experiences that propel students to success. Our goal is to provide healthy, nutritional meals with a stellar dining experience for our communities. For more information on Aramark's Student Nutrition food service programs, please visit Aramark Student Nutrition - Aramark

Aramark Student Nutrition provides food and nutrition services to over 350 school districts in the U.S. It offers public and private education institutions a variety of dining options including breakfast and lunch programs, after-school snacks, catering, nutrition education and retail operations. We partner with schools to create culinary experiences that propel students to success. Our goal is to provide healthy, nutritional meals with a stellar dining experience for our communities. For more information on Aramark's Student Nutrition food service programs, please visit Aramark Student Nutrition.

The Administrative Assistant reports directly to the Senior Human Resources Manager and provides essential administrative support to Human Resources and other support departments. This position is responsible for managing the employee uniform program for approximately 1,600 employees, supporting office operations, maintaining records and documentation, ordering supplies, receiving and distributing deliveries, and assisting with routine HR and administrative processes. The ideal candidate demonstrates professionalism, strong communication and technical skills, and is organized, detail-oriented, customer-focused, and able to work independently while managing multiple priorities in a fast-paced environment.

Compensation Data

COMPENSATION: The Hourly rate for this position is $26.00 to $28.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

Human Resources & Administrative Support

• Provide administrative support to Human Resources and general data entry support to other support departments as needed.
• Maintain employee records, files, databases, and confidential documentation.
• Assist with onboarding paperwork, employee communications, data entry, reporting, filing, and document preparation.
• Prepare correspondence, spreadsheets, reports, presentations, and tracking documents.
• Complete assigned administrative tasks accurately and within established deadlines while maintaining confidentiality.

Uniform Program Administration

• Manage the uniform ordering, distribution, inventory, and replacement process for approximately 1,600 employees.
• Serve as the primary point of contact for uniform-related inquiries.
• Maintain accurate uniform records and coordinate with vendors to ensure timely order fulfillment.
• Ensure timely and accurate processing of employee uniform requests.
• Monitor inventory levels and maintain related documentation.

Office Administration

• Support daily office operations and maintain a professional and organized work environment.
• Order and track office supplies and materials.
• Receive, organize, and distribute mail, packages, deliveries, and shipments.
• Coordinate routine office maintenance requests and assist with meeting and administrative logistics.

Employee Engagement & Customer Service

• Assist with employee recognition, engagement activities, meetings, training sessions, and special events.
• Provide responsive and professional customer service to employees, managers, vendors, and visitors.
• Respond to inquiries and escalating issues as appropriate.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

Required

• Associate degree required. Candidates with 8 or more years of directly related administrative experience may be considered in lieu of a degree.
• 3-6 years of administrative, clerical, office support, or customer service experience.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams) and Google Workspace.
• Strong organizational, time-management, and communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to manage multiple priorities, work independently, and exercise sound judgment with minimal supervision.
• Professional demeanor and strong customer service skills.

Preferred

• Experience supporting Human Resources, Operations, or Office Administration functions.
• Experience managing inventory, ordering supplies, or coordinating with vendors.
• Experience supporting a large employee population.

The Administrative Assistant primarily works in an office setting during regular business hours. Occasional overtime may be required based on business needs.

• Frequent computer and administrative work.
• Regular interaction with employees, vendors, and visitors.
• Ability to receive, organize, and distribute packages and supplies.
• Occasional lifting, carrying, pushing, and pulling up to 50 pounds.

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.