Administrative Assistant — Office & Scheduling Support

University of Miami; Miami (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Benefits package (medical, dental)

Job summary

The University of Miami, Bascom Palmer Eye Institute, has a full time opportunity for an Administrative Assistant in Miami, Florida. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Core duties include supporting leadership with daily tasks, preparing basic reports and presentations, scheduling meetings, handling inquiries, making travel arrangements,

Qualifications

• High school diploma or equivalent is required.
• Minimum 1 year of relevant administrative experience.
• General knowledge of office procedures.
• Ability to communicate effectively verbally and in writing.
• Ability to maintain confidentiality.
• Attention to detail and accuracy.
• Proficiency in Microsoft Office software.

Responsibilities

• Support department leadership with daily clerical tasks.
• Prepare basic reports, charts, budgets and other presentation materials.
• Respond to routine inquiries with standard correspondence.
• Plan meetings and take detailed minutes as needed.
• Answer calls and route to appropriate staff.
• Schedule appointments and update calendars.
• Make travel arrangements for leaders and staff.
• Compose correspondence and create spreadsheets/presentations.
• Greet visitors and provide general office support.
• Maintain department filing system.

Skills

General office knowledge

Effective communication

Interpersonal skills

Discretion with confidential info

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The University of Miami, Bascom Palmer Eye Institute, has a full time opportunity for an Administrative Assistant in Miami, Florida. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Core duties include supporting leadership with daily tasks, preparing basic reports and presentations, scheduling meetings, handling inquiries, making travel arrangements,