Administrative Assistant / Office Manager with Light Bookkeeping

All Time Painters, LLC; Wayne (NJ); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a highly organized and proactive Administrative Assistant / Office Manager to enhance their team. This multifaceted role combines administrative support with light bookkeeping, ensuring the smooth operation of the office. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and attention to detail. With opportunities for growth, this position offers a supportive work environment where your contributions will be valued. If you are ready to take on a dynamic role that challenges you while providing room for professional development, this is the perfect opportunity for you.

Benefits

Competitive salary based on experience

Opportunities for growth and advancement

Supportive, team-oriented work environment

Qualifications

• Proven experience in administrative roles with bookkeeping knowledge.
• Strong organizational skills and proficiency in Microsoft Office Suite.

Responsibilities

• Provide administrative support and manage office operations efficiently.
• Assist with bookkeeping tasks and maintain financial records.

Skills

Organizational Skills

Multitasking Abilities

Microsoft Office Suite

Basic Accounting Software

Bookkeeping Principles

Communication Skills

Problem-Solving

Attention to Detail

Reliability

Education

High School Diploma

Degree or Certification in Business Administration or Accounting

Tools

QuickBooks

Xero

Job description

All-Time Painters, LLC Administrative Assistant / Office Manager with Light Bookkeeping Wayne, NJ·Full time Company website Apply for Administrative Assistant / Office Manager with Light Bookkeeping

All Time Painters is looking for a highly organized, detail-oriented, and proactive Administrative Assistant / Office Manager to join our team. This position combines administrative support with light bookkeeping duties to ensure the smooth and efficient operation of our office. If you’re someone who thrives in a fast-paced environment and has a strong attention to detail, we want to hear from you!

Description

Responsibilities:

Administrative Support:

• Answer and direct phone calls, emails, and other communications professionally.
• Schedule and manage appointments, meetings, and events.
• Organize and maintain office files, both digital and physical.
• Assist in managing daily office operations, ensuring all tasks are completed efficiently.
• Prepare and process customer estimates, invoices, and other documentation as needed.

Office Management:

• Oversee office supplies and equipment inventory, placing orders as necessary.
• Manage office maintenance, ensuring the workspace is clean and organized.
• Serve as the first point of contact for clients and visitors, providing excellent customer service.
• Assist in maintaining financial records, including accounts payable/receivable.
• Track and record business expenses, ensuring accuracy and completeness.
• Prepare bank deposits, reconcile accounts, and assist with payroll processing.
• Work with the accounting team to prepare financial reports and ensure compliance.

Additional Duties:

• Assist with any ad-hoc tasks and support other departments as needed.
• Coordinate with vendors and suppliers to ensure timely delivery of materials.

Requirements:

• Experience: Proven experience as an administrative assistant, office manager, or similar role, with a strong background in office management and light bookkeeping.
• Skills:
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.) and basic accounting software (QuickBooks, Xero, etc.).
  • Basic knowledge of bookkeeping principles and practices.
  • Excellent written and verbal communication skills.
• Attention to Detail: High level of accuracy and attention to detail when handling financial documents and office operations.
• Problem-Solving: Ability to handle administrative challenges and problem-solve in a fast-paced environment.
• Reliability: Strong work ethic and ability to work independently.
• Education: High school diploma or equivalent; a degree or certification in business administration or accounting is a plus.

What We Offer:

• Competitive salary based on experience.
• Opportunities for growth and advancement within the company.
• A supportive, team-oriented work environment.