Administrative Assistant Office Manager

Brasa Capital Management; Los Angeles (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Benefits package

Competitive salary

Job summary

Brasa Capital Management, a West Coast focused real estate private equity firm, is seeking an Administrative Assistant to join its Century City office. The role involves supporting the executive team, coordinating schedules and travel, and handling all office operations with discretion and professionalism.

The successful candidate will be highly organized, detail-oriented and capable of multi-tasking in a fast-paced environment, while representing the company with integrity and strong

Qualifications

• Experience supporting at executive level
• Strong written and verbal communication skills
• Organized, detail-oriented and able to multi-task in a fast-paced environment
• Proven ability to manage schedules, travel itineraries and meetings

Responsibilities

• Schedule and coordinate meetings, prepare agendas and minutes
• Arrange travel logistics including flights, hotels and transportation
• Maintain office operations, supplies and general administrative duties
• Support expense reporting and ad hoc client support as needed
• Plan and execute company meetings and events

Skills

Executive support

Time management

Multi-tasking

Verbal and written communication

Tools

Microsoft Office

Job description

Brasa Capital Management ("Brasa") is a West Coast focused real estate private equity firm pursuing opportunistic debt and equity transactions. Brasa manages discretionary investment funds and separate account vehicles on behalf of its diverse base of institutional and private capital partners.

Brasa is currently seeking an Administrative Assistant to join its corporate office. The Assistant will work directly with the executive team to help support and execute all operations of the fund under their direction.It is essential that this ideal candidate be detail-oriented, highly organized, trustworthy, honest, and energetic.The Administrative Assistant should have a flexible schedule, strong work ethic and be able to maintain confidential information. In addition, this person must have a strong business judgment, be highly motivated and have excellent communication skills to interact with all levels of people.

You must present extreme professionalism, easily adapt to change in a fast-paced environment, have previous support experience and represent the company as an ambassador for its values and mission. Office etiquette and strong interpersonal skills are a must.You will be working with a strong team who create a friendly and inclusive yet highly productive environment.

KEY RESPONSIBILITIES / DUTIES

GENERAL (25%)

Scheduling & Travel

• Arrange some travel and provide thorough itineraries, including flights, car pick-ups, hotel bookings, dinner reservations, directions, and any other relevant details for corporate trips as needed.
• Plans, schedules, organizes, and may facilitate various meetings; including agenda preparation, meeting attendance (as required), and documentation and distribution of meeting minutes, etc.

Office Related (75%)

• Responsible for the general functionality of the office; provide office-wide scheduling assistance and ensure the cleanliness and organization of shared spaces
• Identify opportunities for process and office management improvements
• Plan and execute office events including holiday dinners, swag, and annual meetings
• Be the point person and manage the organizers of the annual company meeting, including travel arrangements, meeting rooms, dining options, activities, coordinating with all attendees, and some onsite execution
• Keep office stocked with supplies and food/beverage essentials
• Assist with detailed expense reports and processing of expenses
• Provide ad hoc support on client teams as needed and on a daily basis including MS Office support, scheduling and organization and meeting support.

QUALIFICATIONS

• A strong candidate has experience working at the executive level with a stable work history
• Ability to communicate clearly and concisively, both verbally and in writing
• Willingness to enthusiastically complete both high-level and low-level tasks
• Ability to communicate progress on multiple projects
• Must be organized and detail-oriented with outstanding time and project management skills and the ability to multi-task. Ability to follow-up is critical
• An inquisitive and motivated personality
• Integrity and hard work ethic with a desire to thrive in a fast-paced entrepreneurial environment
• Extreme proficiency in Microsoft Office

WHAT WE OFFER

• Competitive Salary - $30-$35/hour
• Benefits Package

LOCATION

• In Office - 4-5 days a week in office in Century City