Administrative Assistant/ Office Manager

Queen College; Friendly (MD); On-site; USD 10,000 - 60,000; Part time

Job summary

Queen College is seeking a dependable and detail-oriented Part-Time Administrative Assistant/ Office Manager to support its TRiO Programs. In this role, you will perform clerical and administrative tasks, support event planning, and provide excellent customer service to first-generation and low-income students, all while maintaining a flexible work schedule. Candidates with relevant administrative experience and a commitment to diversity are encouraged to apply.

Benefits

Flexible part-time schedule

Staff training and professional development opportunities

Qualifications

• 1-2 years of relevant administrative experience preferred.
• Willingness to learn office systems and maintain confidentiality.
• Bilingual proficiency in Spanish, Haitian Creole, or Arabic is desired.

Responsibilities

• Perform clerical tasks: data entry, filing, and document preparation.
• Schedule meetings and record minutes.
• Support event planning and coordination.

Skills

Customer service

Attention to detail

Time management

Organization

Communication

Education

High school diploma or equivalent

Associate’s degree or some college

Tools

Microsoft Office Suite

Database tools

Job description

Job Title: Administrative Assistant/ Office Manager

PVN ID: BK-2505-006862

Location: BROOKLYN COLLEGE

Job Description

General Description

Brooklyn College TRiO Programs (Educational Talent Search & Upward Bound) is seeking a dependable and detail-oriented Part-Time Administrative Assistant to provide clerical and administrative support for two federally funded college-access programs. This role supports daily operations and helps ensure effective service delivery to first-generation and low-income students.

Other Duties

• Perform clerical tasks: data entry, filing, document preparation, and correspondence
• Schedule meetings, prepare agendas, and record minutes
• Maintain accurate participant files, program records, and financial documentation
• Support event planning and coordination (workshops, student activities, etc.)
• Serve as receptionist: greet visitors, screen phone calls, take messages, and refer inquiries
• Process and review forms; enter data into databases and spreadsheets
• Handle incoming and outgoing mail, order supplies, and manage inventory
• Assist with grant compliance documentation and periodic reporting
• Provide general administrative support to the Project Director and program staff

Qualifications

Core Competencies

• Friendly and professional customer service skills
• Attention to detail and accuracy in data entry and file maintenance
• Ability to follow procedures, meet deadlines, and prioritize multiple tasks
• Willingness to learn office systems and maintain confidentiality
• Ability to stay calm under pressure and respond effectively to requests

Qualifications

• High school diploma or equivalent required; Associate’s degree or some college preferred
• 1–2 years of relevant administrative experience (experience in education or nonprofits is a plus)
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); basic knowledge of database tools
• Strong organization, communication, and time-management skills
• Able to work independently and in a team environment
• Commitment to supporting diverse and underserved student populations
• Bilingual proficiency in Spanish, Haitian Creole, or Arabic is desired
• Retired office assistants or clerical professionals interested in part-time work are encouraged to apply

Additional Information

• Flexible part-time schedule; occasional evening or weekend availability may be needed
• Must be eligible to work in the U.S.
• Staff training and professional development opportunities are available

To Apply: Submit a resume and cover letter detailing your qualifications and interest in working with college-access programs.

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Educational Talent Search

Status
Part Time

Pay Range
$23.00-$30.00

Hour(s) a week
10.00-19.00