Administrative Assistant/Office Manager

Pharmaron; Exton (Chester County); On-site; USD 55,000 - 65,000; Full time

Job summary

A leading company in the biopharmaceutical sector seeks an Administrative Assistant/Office Manager to oversee daily office operations in Exton, PA. The role demands strong organizational skills, attention to detail, and effective communication. With responsibilities ranging from meeting coordination to handling confidential information, this position is integral to ensuring efficient site operations. Join a collaborative environment that values innovation and employee contributions.

Benefits

Comprehensive health insurance

401k plan with generous employer match

Employee assistance program

Flexible spending accounts

Qualifications

• Minimum of 3 years' experience as an administrative assistant or office manager.
• Advanced proficiency in MS Office Suite tools (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Coordinate meetings, draft agendas, and ensure follow-up on action items.
• Handle travel arrangements and manage reception area communications.
• Assist with financial tasks like reconciling monthly expenses.

Skills

Organization

Communication

Time Management

Attention to Detail

Multitasking

Education

High school diploma

Associate degree

Tools

MS Office Suite

Job description

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Position: Administrative Assistant/Office Manager

Location: Exton, PA (ON-SITE)

Salary: $55,000 to $65,000

Job Overview

The Administrative Assistant will be responsible for the day-to-day upkeep and general management of the offices at Pharmaron U.S. Lab Services and CGT, Exton. The successful candidate will be highly organized, detail-oriented, and proactive. The candidate will play a crucial role in the coordination and execution of a wide range of administrative and support functions to ensure the efficient and effective operation of the site.

Primary Responsibilities

• Meeting Coordination: Organize, and prepare meetings, draft agendas, distribute information or materials, and ensure follow-up on action items.
• Travel Coordination: Arrange and coordinate travel, food delivery, itineraries, hotel accommodations, and transportation for visitors and site personnel.
• Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image. Answer the door and phone. Receive incoming packages and notify recipients or deliver to recipients. Follow site protocols for visitors and vendors
• Assist with financial tasks such as reviewing and reconciling monthly expenses for executive team members.
• Responsible for the facilities day-to-day access (such as preparing and distributing building access keys and back-up to security access cards, etc.)
• Purchasing responsibilities include office and general lab (not study specific) supplies. Maintain paperwork for shipping & FedEX.
• Serve as the point of contact for internal and external stakeholders, including phone calls, emails, and correspondence.
• Maintain confidential files, documents, and records, ensuring they are well-organized and easily accessible. Respond to various inquiries and requests for information as needed.
• Collect and distribute mail and correspondence daily.
• Assist with special projects, and other duties as needed.
  
  

What We're Looking For

• High school diploma or equivalent required; associate degree preferred.
• Minimum of 3 years' experience as an administrative assistant or office manager, preferably in a CRO environment or similar industry.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Exceptional communication and interpersonal skills.
• Ability to multitask and work effectively in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information.
• Flexibility and adaptability to changing priorities and deadlines.
• Advanced proficiency in MS Office Suite tools (i.e., Word, Excel, PowerPoint, Outlook)
  
  

Competencies

• Time Management - Managing one's own time and the time of others.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Reading and Writing Comprehension - Ability to understand written sentences and paragraphs in work related documents and to understand the information and ideas presented.
• Written and Oral Expression - The ability to communicate information and ideas through speech and writing so that others will understand.
• Service Orientation - Actively looking for ways to help people. Knowledge of principles and processes for providing customer service.
  
  

Work Environment

Work will be performed in a series of temperature-controlled office environments. Occasionally travel through laboratory spaces, or between buildings and sites. There will be no substantial exposure to adverse environmental conditions.

Why Pharmaron?

Pharmaron is a premier service provider for the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities and established a broad spectrum of research, development, and manufacturing service capabilities throughout the entire drug discovery, preclinical, and clinical development process across multiple therapeutic modalities, including small molecules, biologics, and CGT products. With over 21,000 employees and operations in the U.S., the U.K. and China. Pharmaron has an excellent track record in delivering R&D solutions to its partners in North America, Europe, Japan, and China.

Collaborative Culture: You'll thrive in our inclusive and collaborative environment, where teamwork and innovation go hand in hand. Here, your voice matters, and your contributions make a real impact. "Employees Number One" and "Clients Centered" are the core cultural values at Pharmaron. Our culture, which sets Pharmaron apart from other organizations, has evolved from our deep commitment to our employees, partners and collaborators.

Comprehensive benefit package: As part of our commitment to your well-being, we offer a comprehensive benefits package:

• Insurance including Medical, Dental & Vision with significant employer contributions
• Employer-funded Health Reimbursement Account
• Healthcare & Dependent Care Flexible Spending Accounts
• 100% Employer-paid Employee Life and AD&D Insurance, Short and Long Term Disability Insurance
• 401k plan with generous employer match
• Access to an Employee Assistance Program
  
  

How To Apply

Ready to seize this incredible opportunity? Join us at Pharmaron and be part of a dynamic team driving innovation and excellence in biopharmaceutical research and development. Apply online today!

Salary: $55000 - $70000 per year

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Pharmaceutical Manufacturing

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