Assistant Office Manager- Full time(In Office Role)

Visiting Angels Greater Philadelphia; Chadds Ford (Delaware County); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in home care services is looking for a full-time Assistant Office Manager in Chadds Ford, PA. This vital role will oversee HR recruitment and client care scheduling, developing policies to enhance staff retention and overall organizational health. The ideal candidate has over seven years of experience in a similar field and strong knowledge of HR practices and federal employment laws.

Benefits

PTO

Lucrative bonus structure

Flexible Savings Plan

Full healthcare after 6 months

Qualifications

• 7+ years experience in HomeCARE or Facility management.
• High proficiency in HR systems including Recruiting and Performance Reviews.
• Strong knowledge of employment laws and best practices.

Responsibilities

• Supervise HR Recruitment Coordinator and Client Care scheduling.
• Develop and implement policies for staff retention and wellness.
• Prepare monthly staffing reports and maintain HR compliance.

Skills

Scheduling management

Operations

HR systems proficiency

Federal and state employment laws knowledge

Talent management best practices

Job description

Assistant Office Manager- Full time(In Office Role)

Assistant Office Manager- Full time(In Office Role)

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Assistant Office Manager- looking for go getters

Visiting Angels is a Private Duty Senior home care company serving the Chester and Delaware area. We are searching for a full-time Assistant Office Manager to join our Team! This will be an addition to the team and a new role

The purpose of this position is to supervise HR Recruitment Coordinator and Client Care scheduling Managers, Includes but not limited to helping in coordinating the processes involved in the hiring/rostering of caregivers/employees, and managing their ongoing Caregiver Recruiting requirements as well as staffing them to right clients . This position reports to the office director and enhances the company’s overall management. Senior Home care agency's primary assets are its human capital. This is a leadership role and is meant to architect next step in our evolution/growth. If you are a "go getter" this is the role for you.

Benefits:

Competitive overall compensation based on experience (salary+ bonus)

• PTO
• Lucrative bonus structure (paid out quarterly)
• Flexible Savings Plan
• ACA Healthcare (Full Health care after 6 months)
  
  

Responsibilities:

• Provide overall leadership support in the back office from the Human capital perspective as well as Client Care management side and work under the Client Services Manager in a matrix environment; MUST UNDERSTAND scheduling management
• Support HR Recruitment Coordinator in recruiting and building a talented team to allow the agency to continue its progression as well as leading new hire training program and ongoing training of current staff
• Develop, recommend and implement company plans and policies promoting job satisfaction and enhancing employee retention through efficient use of the organization’s resources
• Manage staff wellness and performance reviews
• Maintain knowledge of industry trends and employment legislation while ensuring the organization’s safety and compliance
• Coordinate from to back HR related activities such as reviewing payroll, managing PTO’s, supporting all caregiver HR issues with Client Services Manager.
• Prepare a monthly staffing report for Directoridentifying the origin of our caregivers and turnover rates
• Perform internal audit of client and caregiver files quarterly, as well as maintain annual EEOC reporting
• Maintain up-to-date HR filing on all employees and help manage communication to employees with regard to terminations, resignations, LOA, etc. Orchestrate results to caregiver disputes, resolutions and mediation and maintain resolution logs
• Anticipate, assess, and minimize litigation risks
• Serve as a strategic business advisor and a mentor to varying levels within the organization
• Assist executive management with preparation and administration of the agency’s mentor program
• Maintain Learning Management System
  
  

Our ideal candidate meets the following requirements:

• MUST have 7+ years experience inHomeCARE or Facility (in Scheduling management, Operations or HR)
• Strong knowledge of federal, state, and local employment laws
• Strong understanding of the interview process, benefits administration
• Diligent and firm with high ethical standards
• High level of proficiency in HR systems such as Performance Reviews, Administration, Recruiting
• Experience working in a progressive HR environment with exposure to best practices in talent management, employee relations, change management, and recruitment
• Working knowledge of internet recruiting tools and applicant tracking systems
  
  

Apply today to join ourteam!

This position is open at our office in Chadds Ford PA. Please call us at [phone]

ALL APPLICANTS MUST BE ABLE TO PROVIDE PROOF OF VACCINATION.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Internet Publishing

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