Administrative Assistant – Office & Events

City University of New York; New York (NY); Hybrid; USD 37,000 - 41,000; Full time

Job summary

City University of New York - LaGuardia Community College seeks a CUNY Office Assistant to provide administrative support at Casa de las Americas, handling phones, inquiries, and correspondence, while coordinating events and scheduling with campus partners.

The role includes data entry into CUNY systems, processing documents, and maintaining records. A high school diploma and two years of general office experience are required; compensation aligns with CUNY standards.

Qualifications

• Four-year high school diploma or its educational equivalent.
• Two years of general office work experience or equivalent combination as described in the posting.
• English language proficiency as required during interview.

Responsibilities

• Answer phones, respond to inquiries, and organize correspondences, reports, and other documents.
• Assist with event scheduling, confirmations, and coordination with internal and external partners.
• Coordinate logistics for on-campus events including room reservations, catering, and equipment needs.
• Track event-related expenses and assist with processing invoices and budget documentation.
• Maintain calendars and schedule meetings involving the Director and other stakeholders.

Skills

Data entry

Office software

Customer service

Telephone etiquette

Scheduling

Education

High school diploma or equivalent

Tools

CUNYFirst

Coursedog

CUNYBuy

Job description

City University of New York - LaGuardia Community College seeks a CUNY Office Assistant to provide administrative support at Casa de las Americas, handling phones, inquiries, and correspondence, while coordinating events and scheduling with campus partners.

The role includes data entry into CUNY systems, processing documents, and maintaining records. A high school diploma and two years of general office experience are required; compensation aligns with CUNY standards.