Administrative Assistant & Office Coordinator

County-Materials-Family-of-Companies; Romeoville (IL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401(k) match

Paid holidays

Paid Time Off

Employee Assistance Program

Wellness program

Job summary

County Materials Family of Companies is seeking an Administrative Assistant to join County Prestress in Romeoville, Illinois. The role focuses on receptionist duties, data entry, accounts payable support, and benefits inquiries, requiring strong organizational skills and ability to multitask in a fast-paced office.

The candidate should have a High School diploma or equivalent and 1–2 years of administrative experience, with proficiency in Microsoft Office and excellent communication skills.

Qualifications

• High School diploma or equivalent.
• 1–2 years of administrative or related experience (preferred).
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Highly organized, proactive, and able to handle multiple priorities.
• Self-motivated team player with a positive attitude and strong attention to detail.
• Ability to handle confidential information responsibly.
• Regular interaction with employees and visitors.
• Standard hours: Monday- Friday 7:30 AM – 4:30 PM.
• Overtime may be required as needed.

Responsibilities

• Serve as the primary receptionist, answering phones, greeting visitors, and providing general clerical support.
• Provide administrative assistance with employee benefits inquiries, directing questions to appropriate resources.
• Review and verify employee timecards for accuracy at the location level.
• Perform data entry, maintain spreadsheets, and generate reports as needed.
• Act as the accounts payable liaison for the location, supporting the accounting team with documentation and data entry.
• Maintain organized physical and digital filing systems and accurate records.
• Support overall office organization, upkeep, and administrative compliance.
• Perform other administrative duties as assigned.

Skills

Strong written and verbal communicatie

Highly organized

Attention to detail

Confidentiality handling

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

County Materials Family of Companies is seeking an Administrative Assistant to join County Prestress in Romeoville, Illinois. The role focuses on receptionist duties, data entry, accounts payable support, and benefits inquiries, requiring strong organizational skills and ability to multitask in a fast-paced office.

The candidate should have a High School diploma or equivalent and 1–2 years of administrative experience, with proficiency in Microsoft Office and excellent communication skills.