Administrative Assistant-Office

Turner Construction Company; Baltimore (MD); On-site; USD 56,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan with match

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Wellness benefits

Voluntary legal plan

Identity theft protection

Life insurance

Short-term and long-term disability

Paid vacation

Paid holidays

Paid parental leave

Tuition reimbursement

Employee referral bonuses

End-of-year appreciation pay

Job summary

Turner Construction Company is seeking an experienced administrative professional to support office departments and business units. You will handle daily administrative tasks, manage calendars, prepare reports, handle mail, invoices, travel arrangements, and coordinate meetings with internal staff and external clients.

Count on professional customer service, meticulous document editing, and proactive problem solving.

Qualifications

• High School Diploma or GED with 5+ years admin experience in construction or related industry.
• College degree and/or admin skills certification preferred.
• Construction or service industry experience a plus.
• Strong attention to detail, accuracy, and organizational skills.
• Maintain confidentiality and work independently.
• Excellent verbal and written business communication skills.
• Ability to research and proofread effectively.
• Notary Commission a plus.

Responsibilities

• Provide professional customer service and support local staff.
• Process mail, invoices, faxes, and supplies; manage daily administrative items.
• Manage department head/manager's calendar and meetings.
• Edit and assemble documents and reports for department head/manager.
• Assist with office inquiries and escalate as appropriate.
• Create and maintain seating charts and filing systems.
• Coordinate travel arrangements and itineraries.
• Record, transcribe, and distribute meeting minutes.
• Support DEI activities and company culture initiatives.
• Assist with special projects and events; other duties as assigned.

Skills

Attention to detail

Professional communication

Independent worker

Problem solving

Notary Public

Education

High School Diploma or GED

College degree or admin certification

Tools

Microsoft Office Suite

Job description

Position Description:Perform daily administrative tasks and provide administrative services to office departments and/or business unit.

• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
• Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes).
• Daily management of department head/manager’s calendar, meeting schedule, and contacts.
• Edit and assemble documents and reports for department head/manager.
• Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
• Create and maintain organizational and seating charts for office.
• Understand contract and bonding process and escalation procedures.
• Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
• Maintain knowledge of business unit/headquarters’ historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
• Arrange travel reservations, business accommodations, prepare itineraries and agendas.
• Maintain organized filing systems and coordinate document retrieval schedules.
• Embrace company culture, values, and diversity, equity, and inclusion, Diversity, Equity, and Inclusion (DE&I) activities across company.
• Order supplies to support office needs.
• Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation).
• Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family.
• Assist with special projects and coordinate events.
• Other activities, duties, and responsibilities assigned.

The salary range for this position is estimated to be 55,870.00 - 80,000.00 USD annualized.

Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, and short-term and long-term disability coverage.

In addition to our extensive benefits offerings, we provide paid vacation, wellness/sick time, holidays, paid parental leave, tuition reimbursement, employee referral bonuses, and end-of-year appreciation pay.

Qualifications:

• High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required
• College degree and/or relevant administrative skills certification, a plus
• Construction or other service industry experience, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work independently with some oversight and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and effectively proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, **escalate issues**, and request prioritization of responsibilities
• Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
• Commissioned Notary Public, a plus

Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee occasionally performs work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.