Administrative Assistant - Occupational Medicine

Vybe Urgent Care; Fairoaks (PA); On-site; USD 25,000 - 28,000; Full time

Job summary

Vybe Urgent Care is seeking an Administrative Assistant for Occupational Medicine in Pennsylvania. The role supports administrative and operational tasks for the Occupational Medicine program, coordinating pre-employment screenings, drug testing, physicals, and related employer services.

The position acts as a liaison between employer partners, patients, clinical teams, and internal departments, ensuring timely and accurate service delivery.

Qualifications

• High school diploma or equivalent.
• At least 1 year of medical office management experience.
• Proficient in Microsoft Office (Excel, Word, Outlook, Teams).
• Familiarity with EMR; medical billing knowledge is a plus.

Responsibilities

• Field department calls and route to responsible parties.
• Provide medical records when requested.
• Maintain accurate list of current clients; update authorizations.
• Coordinate with center managers for continuity of care.
• Schedule firefighters and other appointment-based patients.
• Perform other duties as requested by VP of Occupational Medicine.

Skills

EMR knowledge

Medical documentation

Medical billing awareness

Phone / client communication

Office coordination

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

Microsoft Outlook

EMR system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant - Occupational Medicine

Full Time Corp - ODUC 1 Attachments

$18.50 To $20.50 Hourly

Reports To:Vice President, Occupational Medicine

Department:Occupational Medicine

FLSA Status:Non-Exempt

Summary:The Occupational Medicine Administrative Assistant provides administrative and operational support to the Occupational Medicine program, helping ensure efficient, accurate, and timely service for employer clients and their employees. This position serves as a key point of contact between employer partners, patients, clinical teams, and internal departments and assists with coordinating occupational health services such as pre-employment screenings, drug and alcohol testing, physical examinations, work-related injury services, and other employer-requested services.

Essential Duties and Responsibilities :

• Field Telephone Calls for the Department and Accurately Route Calls to Responsible Parties
• Provide Medical Records When Appropriately Requested
• Maintain Accurate List of Current Clients
• Update Authorization Forms When Necessary
• Coordinate with Center Managers for Incoming Patients to Ensure Continuity of Care
• Schedule Fire Fighters and Other Appointment-Based Patients
• Other Department Duties and Responsibilities as Required or Requested by VP of Occupational Medicine for Operational Efficiency

JOB REQUIREMENTS:

• Degree- High School or Equivalent
• Certification– No Requirement
• Years of experience – Preferably at least 1 year of medical office management
• System(s) knowledge – Microsoft Office, including Excel, Word, Teams, and Outlook.
• Skills: Knowledge of EMR. Knowledge of Medical Billing Helpful. Knowledge of Medical Documentation Helpful.

Attachments (1)

vybe Job Description Admin Asst. Occ Med Draft.docx