Administrative Assistant (Oakland)

SupportFinity™; Oakland (CA); On-site; USD 46,800 - 57,200; Full time

Benefits offered by this job

100% health/dental/vision insurance for eligible employees

3 weeks vacation (PTO) per year

Job summary

SupportFinity™ is seeking a full-time Administrative Assistant in Oakland, California. The role involves providing administrative support, greeting participants, scheduling appointments, and assisting with recruitment efforts.

The ideal candidate should have strong communication and social skills and be attentive to detail. The starting salary is approximately $25/hr, with full health/dental/vision coverage for eligible employees and 3 weeks of paid vacation annually.

Responsibilities

• Warmly greet and assist study participants in reception areas.
• Answer incoming calls efficiently while providing superior participant service.
• Schedule participant appointments and internal meetings.
• Assist with participant recruitment and outreach.
• Act as the first point of contact for security or safety concerns.
• Provide clerical and administrative support.

Skills

Excellent communication and social skills in spoken and written English

Attention to detail

Ability to handle multiple tasks with precision

Job description

Oakland Clinical is part of the Irvine Clinical Research site network, the largest of its kind on the West Coast. With 5 research centers in California, we are leaders in the search for new treatments in neurology, psychiatry, and obesity medicine. Our largest area of research is in Alzheimer’s Disease prevention and treatment drug trials, and our doctors were the largest contributors in the world to the most recently FDA-approved medication in Alzheimer’s Disease. Oakland Clinical is hiring an Administrative Assistant. They will provide administrative support to our team of physicians, psychologists, and research coordinators. This is a people‑facing role at our front desk/reception.

Job Duties

• Warmly greet and assist study participants in reception areas at all times, especially older adults
• Answer incoming calls efficiently while providing superior participant service
• Schedule participant appointments and internal meetings
• Assist with participant recruitment and outreach
• Act as the first point of contact for security or safety concerns
• Provide clerical and administrative support

Job Requirements

• Excellent communication and social skills in spoken and written English
• Attention to detail and the ability to handle multiple tasks with precision

Hours and Compensation

This is a full‑time employment position based in‑person at our clinic next to Alta Bates Summit in Oakland. It is on the 11th floor of a large, safe medical building with transit access, a multi‑story parking garage, and beautiful views of the bay. We have five clinics throughout California, but this is our first site in the San Francisco Bay Area.

The starting salary for this position is approximately $25/hr (approximately $52,000 per year).

The company pays for 100% of health/dental/vision individual insurance costs for eligible full‑time employees. Vacation (PTO) is earned at a rate of 3 weeks per year.