Clinical Research Financial Analyst

Irvine Clinical Research; Irvine (CA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

100% health/dental/vision insurance for eligible employees

3 weeks earned vacation (PTO) per year

Job summary

A leading clinical research organization in California is seeking a detail-oriented Financial Analyst to manage revenue integrity and financial health for its industry-sponsored trials. The role involves managing the billing process, performing monthly reconciliations, and collaborating with clinical teams to ensure accurate invoicing. Applicants with 2+ years in clinical research billing and proficiency in CRIO or QuickBooks are encouraged to apply. This is a full-time position with an estimated salary ranging from $75,000 to $85,000 a year.

Qualifications

• 2+ years of experience in clinical research billing.
• Proficiency with CRIO or RealTime CTMS.
• Strong working knowledge of QuickBooks Online and Excel.

Responsibilities

• Manage the end-to-end billing process for industry-sponsored trials.
• Perform monthly reconciliations between CTMS, contracts, and QuickBooks Online.
• Monitor aging reports and follow up on outstanding payments.
• Collaborate with Clinical Research Coordinators to verify data entry accuracy.
• Compile and present monthly financial metrics and prepare reconciliation reports.
• Verify and code study-related invoices and manage vendor relationships.

Skills

Clinical research billing

CRIO or RealTime CTMS

QuickBooks Online

Excel (Pivot Tables, VLOOKUPs)

Attention to detail

Self-starter

Job description

The Irvine Clinical Research site network is the largest of its kind on the West Coast. With five research centers in California, we are leaders in the search for new treatments in neurology, psychiatry, and obesity medicine. Our doctors were the largest contributors globally to the most recently FDA-approved medication for Alzheimer’s Disease. We are seeking a detail-oriented Financial Analyst to drive revenue integrity and financial health for our industry-sponsored trials.

The Clinical Research Financial Analyst manages the financial lifecycle of our clinical trials, from protocol to payment. You will act as the bridge between clinical operations and finance, ensuring every billable participant visit is captured, invoiced, and collected. This role is critical in supporting our growth and sustainably advance the fight against Alzheimer's Disease.

Qualified in-person, hybrid, and remote applicants are all welcome to apply for this role.

Job Duties

• Revenue Cycle Management: Manage the end-to-end billing process for industry-sponsored trials; generate accurate invoices for patient visits, pass‑through costs, and withhold releases.
• CTMS & Budget Reconciliation: Perform monthly reconciliations between the Clinical Trial Management System (CRIO/RealTime), signed contracts, and QuickBooks Online to identify and recapture missed revenue.
• Accounts Receivable: Monitor aging reports and aggressively follow up with sponsors/CROs on outstanding payments; resolve payment discrepancies and short‑pays.
• Cross-Functional Collaboration: Partner with Clinical Research Coordinators to verify data entry accuracy and ensure all billable procedures are logged correctly in the CTMS.
• Financial Reporting: Compile and present monthly financial metrics to support closing; prepare study-specific reconciliation reports.
• Payables & Vendor Management: Verify and code study‑related invoices; manage vendor payments and relationships.

Job Qualifications

• 2+ years of experience in clinical research billing

• Proficiency with CRIO or RealTime CTMS
• Strong working knowledge of QuickBooks Online and Excel (Pivot Tables, VLOOKUPs)
• High attention to detail with the ability to detect errors in complex contracts
• Self-starter capable of managing high-volume communications with minimal supervision

$75,000 - $85,000 a year

This is a full-time employment position. The estimated starting salary for this new position is listed above, depending on experience and education.

Candidates must be authorized to work in the United States. Occasional travel to site and off-site may be required but not to exceed 5%.

The company pays for 100% of health/dental/vision individual insurance costs for eligible full-time employees. Vacation (PTO) is earned at a rate of 3 weeks per year.