Administrative Assistant Irvine Clinical Research

Cosmotek College; Oakland (CA); On-site; USD 35,000 - 45,000; Full time

Job summary

A research clinic in California is seeking an Administrative Assistant to provide essential support at the front desk. The role involves warmly greeting study participants, answering calls, scheduling appointments, and assisting with recruitment. The ideal candidate will have excellent English communication skills and strong attention to detail. Join our dynamic team dedicated to advancing medical research and enhancing participant experience in a professional setting.

Qualifications

• Strong communication skills in English—both spoken and written.
• Detail-oriented with effective multitasking abilities.

Responsibilities

• Greet and assist study participants at reception.
• Handle incoming calls and provide excellent service.
• Schedule appointments and meetings.

Skills

Excellent communication and social skills

Attention to detail

Ability to handle multiple tasks

Job description

Full job description

Oakland Clinical is part of the Irvine Clinical Research site network, the largest of its kind on the West Coast. With 5 research centers in California, we are leaders in the search for new treatments in neurology, psychiatry, and obesity medicine. Our largest area of research is in Alzheimer’s Disease prevention and treatment drug trials, and our doctors were the largest contributors in the world to the most recently FDA-approved medication in Alzheimer’s Disease.

Oakland Clinical is hiring an Administrative Assistant. They will provide administrative support to our team of physicians, psychologists, and research coordinators. This is a people-facing role at our front desk/reception.

Job Duties

• Warmly greet and assist study participants in reception areas at all times, especially older adults
• Answer incoming calls efficiently while providing superior participant service
• Schedule participant appointments and internal meetings
• Assist with participant recruitment and outreach
• Act as the first point of contact for security or safety concerns
• Provide clerical and administrative support

Job Requirements

• Excellent communication and social skills in spoken and written English
• Attention to detail and the ability to handle multiple tasks with precision