Administrative Assistant - Nonprofit Farm & Education Center

Cedar Circle Farm and Education Center; East Thetford (VT); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid parental leave

403(b) retirement plan

Employee discounts

Summer camps for dependents

Employee assistance program

Job summary

Cedar Circle Farm & Education Center is seeking an Administrative Assistant to support day-to-day operations year-round in Vermont. The role involves general office administration, basic bookkeeping tasks, CSA/program administration, HR paperwork, and coordinating communications.

You will work closely with the Administrative Manager, handle data entry, invoicing in QuickBooks, office software, and member records, and assist with events and public information updates.

Qualifications

• Experience in an administrative, office support, or similar role.
• Strong computer skills and comfort learning new software and digital systems.
• Strong organizational skills with attention to detail and ability to manage multiple tasks.
• Comfort with numbers and spreadsheets; able to learn bookkeeping processes.
• Excellent time management; able to meet deadlines and adapt to changing needs.
• Self-directed, proactive, able to work independently and follow tasks through to completion.
• Clear written and verbal communication skills.
• Strong customer service skills and courteous communication.
• Ability to handle confidential information discretely.

Responsibilities

• Support day-to-day administrative operations and keep information up to date.
• Assist with data entry, recordkeeping, and basic bookkeeping tasks.
• Manage CSA signups, payments, and reminders with oversight.
• Handle vendor invoices in QuickBooks and maintain payment documentation.
• Coordinate administrative logistics for events with staff and committees.
• Support HR paperwork, onboarding logistics, and orientations.
• Maintain routine operational information shared with the public (phone, website).
• Assist with administrative communications for CSA programs.

Skills

Administrative experience

Computer skills

Organization

Time management

Independent work

Written & verbal communication

Customer service

Confidential information handling

Tools

Google Workspace

Microsoft Office

Excel/Google Sheets

QuickBooks

Job description

Cedar Circle Farm & Education Center is seeking an Administrative Assistant to support day-to-day operations year-round in Vermont. The role involves general office administration, basic bookkeeping tasks, CSA/program administration, HR paperwork, and coordinating communications.

You will work closely with the Administrative Manager, handle data entry, invoicing in QuickBooks, office software, and member records, and assist with events and public information updates.