Administrative Assistant - NIH

Global Solutions Network Inc; Rockville (MD); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

401K/Profit Sharing Plan

Flexible Spending Accounts

Pretax Parking & Transportation Plan

Short-Term & Long-Term Disability

Life & AD&D Insurance

Professional Development/Education

Employee Discount Program

Employee Assistance Program

Travel Assistance Program

Job summary

Global Solutions Network, Inc. (GSN) is seeking an administrative professional in Rockville, MD for a full-time, long-term position supporting NIH-related OCICB/OCIO offices. The role emphasizes data handling, travel coordination, calendar management, and confidential filing.

You will utilize MS Office and SharePoint to prepare documents, manage calendars, and support daily operations across OCICB branches, contributing to effective government program administration.

Qualifications

• HS Diploma or equivalent.
• Proficiency with SharePoint and Office applications.
• Experience managing calendars and scheduling.
• Administrative support experience in a professional setting.

Responsibilities

• Complete special projects for OCICB senior staff, which may require researching resources or entering information into government databases.
• Use Excel, Access, MS Word, PowerPoint, etc. to analyze data, create spreadsheets, graphs and presentations.
• Process and schedule OCICB conference room requests; maintain electronic calendars for OCICB conference rooms.
• Assist with daily clerical and administrative operations of the Office of the Chief Information Office (OCIO) and/or OCICB branch offices.
• Collect mail from central mail room and distribute to staff.
• Answer the OCICB mainline and/or branch line and provide customer service to internal and external customers.
• Complete initial review of incoming correspondence for staff and supervisor to identify missing documents or information.
• Type a variety of documents in final form.
• Maintain electronic filing system and OCICB SharePoint site for OCIO and/or Branches.
• Exercise sound judgment in the safeguarding of files containing confidential and/or sensitive information.
• Place purchase requests for office supplies, services, and equipment in Acquisition Management and Budget Information System (AMBIS).
• Perform other clerical and administrative duties assigned by the OCICB senior staff.
• Maintain organizational changes on the OCICB SharePoint site.
• Perform Timekeeper duties for OCICB staff (OCIO or Branches).
• Assist with property tracking and maintenance for the OCIO.
• Assist with processing Domestic, Foreign, and Sponsored Travel Authorizations and Vouchers in the electronic travel system to arrange flight hotel, conference registration, auto (if applicable) and any other reservations.

Skills

Calendar Management

Customer Service

Timekeeping

Office Administration

Education

HS Diploma

Tools

SharePoint

Excel

MS Word

PowerPoint

Access

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Rockville, Rockville, MD, US

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

Technical Requirements:

• Complete special projects for OCICB senior staff, which may require researching readily available resources for information or entering information into government databases.
• Use software (Excel, Access, MS Word, Power Point, etc.) to analyze data, create spreadsheets, graphs and presentations.
• Process and schedule OCICB conference room requests; maintain the electronic calendars for OCICB conference rooms.
• Assist with daily clerical and administrative operations of the Office of the Chief Information Office (OCIO) and/or OCICB branch offices.
• Collect mail from central mail room and distribute to staff.
• Answer the OCICB mainline and/or branch line and provide customer service to internal and external customers.
• Complete initial review of incoming correspondence for staff and supervisor to identify missing documents or information.
• Type a variety of documents in final form.
• Maintain electronic filing system and OCICB SharePoint site for OCIO and/or Branches.
• Exercise sound judgment in the safeguarding of files containing confidential and/or sensitive information.
• Place purchase requests for office supplies, services, and equipment in Acquisition Management and Budget Information System (AMBIS).
• Perform other clerical and administrative duties assigned by the OCICB senior staff.
• Maintain organizational changes on the OCICB SharePoint site.
• Perform Timekeeper duties for OCICB staff (OCIO or Branches).
• Assist with property tracking and maintenance for the OCIO.

Assist with processing Domestic, Foreign, and Sponsored Travel Authorizations and Vouchers in the electronic travel system to arrange flight hotel, conference registration, auto (if applicable) and any other reservations.

Qualifications:

• HS Diploma
• SharePoint
• Calendar Management
• Paid Time Off and Paid Holidays
• 401K/Profit Sharing Plan
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Professional Development/Education
• Employee Discount Program
• Employee Assistance Program
• Travel Assistance Program

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.