Administrative Assistant - NIH

Automatic Data Processing, Inc.; Rockville (MD); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

PTO & Holidays

401K/Profit Sharing

Healthcare Flexible Spending Accounts

Job summary

Global Solutions Network, Inc. (GSN) is seeking a full-time administrative specialist to support NIH-related programs in Rockville, MD. You will perform clerical duties, manage calendars, handle travel authorizations, and maintain electronic filing.

The role requires HS Diploma, proficiency with SharePoint, and strong customer service. This position offers long-term stability, comprehensive benefits, and opportunities to work with federal clients.

Qualifications

• HS Diploma is required.
• Experience using SharePoint and calendar management tools.
• Familiarity with travel processing and office software.

Responsibilities

• Process OCICB travel authorizations and vouchers in the electronic travel system.
• Maintain OCICB SharePoint sites and electronic filing for OCIO/Branches.
• Answer mainline/branch lines and provide customer service to internal and external customers.
• Assist with daily clerical and administrative operations of OCIO/OCICB offices.
• Assist with property tracking and office supply purchases in AMBIS.

Skills

Calendar Management

Education

HS Diploma

Tools

SharePoint

Job description

Full Time Rockville, Rockville, MD, US

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

Technical Requirements:

• Complete special projects for OCICB senior staff, which may require researching readily available resources for information or entering information into government databases.
• Use software (Excel, Access, MS Word, Power Point, etc.) to analyze data, create spreadsheets, graphs and presentations.
• Process and schedule OCICB conference room requests; maintain the electronic calendars for OCICB conference rooms.
• Assist with daily clerical and administrative operations of the Office of the Chief Information Office (OCIO) and/or OCICB branch offices.
• Collect mail from central mail room and distribute to staff.
• Answer the OCICB mainline and/or branch line and provide customer service to internal and external customers.
• Complete initial review of incoming correspondence for staff and supervisor to identify missing documents or information.
• Type a variety of documents in final form.
• Maintain electronic filing system and OCICB SharePoint site for OCIO and/or Branches.
• Exercise sound judgment in the safeguarding of files containing confidential and/or sensitive information.
• Place purchase requests for office supplies, services, and equipment in Acquisition Management and Budget Information System (AMBIS).
• Perform other clerical and administrative duties assigned by the OCICB senior staff.
• Maintain organizational changes on the OCICB SharePoint site.
• Perform Timekeeper duties for OCICB staff (OCIO or Branches).
• Assist with property tracking and maintenance for the OCIO.

Assist with processing Domestic, Foreign, and Sponsored Travel Authorizations and Vouchers in the electronic travel system to arrange flight hotel, conference registration, auto (if applicable) and any other reservations.

Qualifications:

• HS Diploma
• SharePoint
• Calendar Management
• Paid Time Off and Paid Holidays
• 401K/Profit Sharing Plan
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Professional Development/Education
• Employee Discount Program
• Employee Assistance Program
• Travel Assistance Program

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.