Administrative Assistant New Lowell, MA

Triumvirate; Lowell (MA); On-site; USD 25,000 - 29,000; Full time

Job summary

Triumvirate Environmental, a leading environmental services firm, is hiring an Administrative Assistant for our Lowell, MA facility. The role requires detail orientation, strong organization, and teamwork to support daily on-site operations.

This full-time, on-site position involves data entry, office management, and customer service duties, with opportunities for growth and training in a collaborative environment.

Qualifications

• High School diploma or equivalent.
• 1+ years of office administration experience
• Proficiency in Word, Excel, and Outlook
• High comfort learning new systems and subjects
• Good listening skills with the ability to interact with all levels
• Strong organizational skills with attention to detail
• Must be eligible to work in the United States without sponsorship
• Must have a reliable form of transportation

Responsibilities

• Create, maintain, and update office administration processes and procedures
• Ensure the neatness and orderliness of the office kitchen, mailroom, training room, and conference rooms
• Accurately enter data from hazardous waste manifests into our centralized database system
• Provide outstanding customer service to our clients!
• Manage our corporate office shipping program
• Properly order, receive, distribute, and stock company supplies
• Order branded documents, including business cards, letterhead, and envelopes
• Professionally respond to office management inbox inquiries and requests in a timely manner
• Assist with receptionist duties, including answering phones, attendance management, and sorting through mail and faxes for vacation coverage
• Ad hoc projects as they arise

Skills

Office administration

Data entry

Communication skills

Organizational skills

Attention to detail

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Triumvirate Environmental, one of the largest environmental services firms in North America, is seeking an Administrative Assistant for our growing Lowell, MA facility. The chosen candidate will be highly detail-oriented, exhibit strong organizational skills, be highly productive, be able to juggle multiple tasks, and be a team player.

Triumvirate provides leading institutions in the higher education, life sciences, healthcare, and industrial sectors with diverse services and advice to assist them with compliance management. At Triumvirate, we strive to WOW both our employees and our customers. Our unique culture fosters growth, development, education, and creativity.

This is a full-time & on-site five days a week at our Lowell, MA facility.

• Create, maintain, and update office administration processes and procedures
• Ensure the neatness and orderliness of the office kitchen, mailroom, training room, and conference rooms
• Accurately enter data from our hazardous waste manifests into our centralized database system
• Provide outstanding customer service to our clients!
• Manage our corporate office shipping program
• Properly order, receive, distribute, and stock company supplies
• Order branded documents, including business cards, letterhead, and envelopes
• Professionally respond to office management inbox inquiries and requests in a timely manner
• Assist with receptionist duties, including answering phones, attendance management, and sorting through mail and faxes for vacation coverage
• Ad hoc projects as they arise

Basic Requirements:

• High School diploma or equivalent
• 1+ years of office administration experience
• Proficiency in Word, Excel, and Outlook
• High level of comfort with learning new systems and subjects
• Good listening skills with the ability to interact effectively with all levels of personnel and a variety of personalities
• Strong organization skills with attention to detail
• Must be eligible to work in the United States without future sponsorship
• Must have a reliable form of transportation

#LI-Onsite

Besides Health, Dental and Vision Insurance, we contribute to a 401k, offer a generous tuition reimbursement program, TONS of safety training for some positions with opportunities for external trainings and certifications, Mentorship & Career Succession Planning, Relocation Opportunities, Auto/Home insurance discounts, pet assistance discount plans, discounted movie passes & more!

To learn more about our business, culture, and the exciting work that we are doing in the industry, find us on LinkedIn, Instagram (@triumvirateenvironmental), or our website !

Triumvirate Environmental is committed to a diverse and inclusive workplace. As an Equal Opportunity Employer (EOE), Triumvirate does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you have a disability and need accommodation during the application and hiring process, please contact us at https://www.triumvirate.com/contact or call us at 888-834-9697. The requirements listed above are representative of the knowledge, skill, and/or ability required. To view your California Privacy Notice and Policy, click here .

Actual starting base pay may vary based on factors such as education, experience, skills, location and budget.

Pay Range

$18 - $21 USD

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Triumvirate Environmental’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.