Administrative Assistant (Multiple Openings)

General Mills Services, Inc.; United States; Hybrid; USD 51,000 - 71,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

General Mills is hiring an Administrative Services coordinator to manage calendars, coordinate meetings/events, prepare materials, and handle travel logistics, enabling efficient office operations.

The role requires at least 2 years of related experience, a High School Diploma, strong Microsoft Office and SharePoint skills, excellent customer service and communication, and ability to work with all levels. Hybrid, in-office Mon-Thu.

Qualifications

• Minimum 2 years of related experience
• High School Diploma
• High degree of proficiency with Microsoft Office and the ability to integrate technology, tools, and capabilities into business processes
• Exceptional Customer Service and Customer-first mindset
• Strong communication skills, both verbal and written
• Strong organization skills with attention to detail
• Ability to think proactively, manage multiple priorities, and changing work demands
• High level of independent judgment and decision making to analyze and resolve highly confidential or complex work
• Strong partnership skills with ability to work effectively with employees at all levels of the organization
• High degree of professionalism, integrity, and accountability to handle confidential information and topics appropriately
• Ability to influence others for effective and efficient results
• Strong learning agility
• Must be in office Monday - Thursday, Friday is Hybrid

Responsibilities

• Manage multiple complex calendars
• Manage meetings and event coordination (may include all logistics for offsite, agendas, document creation, etc.)
• Create and proofread materials for accuracies and clarity
• Manage email, file organization, office storage and office supplies
• Manage global travel including visa/passport request, travel arrangements, and expense reports
• Maintain distribution lists for all areas being supported
• Interaction with individuals from all levels of the organization
• Function as liaison for leaders in contacting individuals outside the organization
• Prepare effective and accurate PowerPoint presentations
• Data entry
• SharePoint site administration
• Other duties and special projects as assigned

Skills

Calendar management

Meeting coordination

PowerPoint

Microsoft Office

Customer service

Communication

Organization

Discretion/confidentiality

Diplomacy

Problem solving

Education

High School Diploma

Tools

SharePoint

Job description

COMPANY OVERVIEW

We exist to make food the world loves. But we do more than that. Our company is a place that prioritizes being a force for good, a place to expand learning, explore new perspectives and reimagine new possibilities, every day. We look for people who want to bring their best — bold thinkers with big hearts who challenge one another and grow together. Because becoming the undisputed leader in food means surrounding ourselves with people who are hungry for what’s next.

OVERVIEW

At General Mills, Administrative Services is a strategic business partner, adding value through exceptional administrative support that enables our company to win and our employees to maximize their full potential. We drive winning results for the organization through developing our amazing talent, creating agile organizations, and building world class capabilities that unleash performance in a distinctive and undeniable global culture. We are driven to be the premiere administrative service organization in the world.

KEY ACCOUNTABILITIES

• Manage multiple complex calendars
• Manage meetings and event coordination (may include all logistics for offsite, agendas, document creation, etc.)
• Create and proofread materials for accuracies and clarity
• Manage email, file organization, office storage and office supplies
• Manage global travel including; visa/passport request, travel arrangements, and expense reports
• Maintain distribution lists for all areas being supported
• Interaction with individuals from all levels of the organization
• Function as liaison for leaders in contacting individuals outside the organization
• Prepare effective and accurate PowerPoint presentations
• Data entry
• SharePoint site administration
• Other duties and special projects as assigned

MINIMUM QUALIFICATIONS

• Minimum 2 years of related experience
• High School Diploma
• High degree of proficiency with Microsoft Office and the ability to integrate technology, tools, and capabilities into business processes
• Exceptional Customer Service and Customer-first mindset
• Strong communication skills, both verbal and written
• Strong organization skills with attention to detail
• Ability to think proactively, manage multiple priorities, and changing work demands
• High level of independent judgment and decision making to analyze and resolve highly confidential of complex nature of work
• Strong partnership skills with ability to work effectively with employees at all levels of the organization in a diplomatic and courteous manner
• High degree of professionalism, integrity, and accountability to handle confidential information and topics appropriately
• Ability to influence others for effective and efficient results
• Strong learning agility
• Must be in office Monday - Thursday, Friday is Hybrid

ADDITIONAL CONSIDERATIONS

International relocation or international remote working arrangements will not be considered. Applicants for this position must be currently authorized to work in the US on a full-time basis. General Mills will not sponsor applicants for this position for work visas.

SALARY RANGE

The salary range for this position is: $51,300 - $70,700 Annual

• Beyond base salary, General Mills offers a competitive Total Rewards package focusing on your overall well-being.
• We are proud to offer a foundation of health benefits, retirement and financial wellbeing, time off programs, wellbeing support and perks.
• Benefits may vary by role, country, region, union status, and other employment status factors.
• You may also be eligible to participate in an annual incentive program.
• An incentive award, if any, depends on various factors, including, individual and organizational performance.

ELIGIBILITY

Applicants must meet a minimum 18-year age qualification.

EQUAL OPPORTUNITY EMPLOYER (EOE)

General Mills is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, marital or familial status, status regarding public assistance, or membership or activity in a local human rights commission.

NEW POSSIBILITIES. BOLD THINKING. REAL HEART.

Build remarkable brands with remarkable people. At General Mills, we make food the world loves. Across 100+ markets, we come together to create, innovate and grow. Here, you’ll do meaningful work and help to lead the future of food at a company that stands for good.