Administrative Assistant (Multiple Openings)

General Mills, Inc; Minneapolis (MN); Hybrid; USD 51,000 - 71,000; Full time

Job summary

General Mills is seeking an Administrative Assistant to support business leaders with calendar management, travel and expense processing, and high-level administrative tasks. You will partner with leaders to deliver accurate materials, coordinate meetings, and manage complex priorities.

The role requires strong communication, exceptional customer service, and a proactive, detail-oriented mindset. The position is based in Minneapolis with in-office Mon-Thu and hybrid Fridays.

Qualifications

• Minimum 2 years of related experience.
• High School Diploma required.
• Proficiency with Microsoft Office and related tech.
• Excellent customer service and a customer-first mindset.
• Strong verbal and written communication skills.
• Excellent organization and attention to detail.
• Ability to manage multiple priorities and changing demands.
• Professionalism, integrity, and confidentiality.

Responsibilities

• Manage multiple complex calendars for business leaders.
• Coordinate meetings and events, including offsite logistics.
• Prepare and proof materials for accuracy and clarity.
• Handle email, files, and office supplies organization.
• Coordinate global travel arrangements and expenses.
• Maintain distribution lists and liaise with leadership.
• Create effective PowerPoint presentations.
• Data entry and SharePoint site administration.
• Support special projects as assigned.

Skills

Microsoft Office proficiency

Customer service mindset

Communication skills

Organization skills

Proactive thinking

Confidential information handling

Diplomatic communication

Influence others

Learning agility

Education

High School Diploma

Tools

SharePoint

Job description

COMPANY OVERVIEW

We exist to make food the world loves. But we do more than that. Our company is a place that prioritizes being a force for good, a place to expand learning, explore new perspectives and reimagine new possibilities, every day. We look for people who want to bring their best - bold thinkers with big hearts who challenge one another and grow together. Because becoming the undisputed leader in food means surrounding ourselves with people who are hungry for what's next.

OVERVIEW

At General Mills, Administrative Services is a strategic business partner, adding value through exceptional administrative support that enables our company to win and our employees to maximize their full potential. We drive winning results for the organization through developing our amazing talent, creating agile organizations, and building world class capabilities that unleash performance in a distinctive and undeniable global culture. We are driven to be the premiere administrative service organization in the world.

The role of the Administrative Assistant focuses on providing excellent administrative expertise and support to business leaders. Administrative Assistants perform a variety of tasks in support of these leaders, their leadership teams and the company including; calendar management, travel and expense support, while providing excellent customer service and acting as a strategic partner to leaders.

KEY ACCOUNTABILITIES

• Manage multiple complex calendars
• Manage meetings and event coordination (may include all logistics for offsite, agendas, document creation, etc.)
• Create and proofread materials for accuracies and clarity
• Manage email, file organization, office storage and office supplies
• Manage global travel including; visa/passport request, travel arrangements, and expense reports
• Maintain distribution lists for all areas being supported
• Interaction with individuals from all levels of the organization
• Function as liaison for leaders in contacting individuals outside the organization
• Prepare effective and accurate PowerPoint presentations
• Data entry
• SharePoint site administration
• Other duties and special projects as assigned

MINIMUM QUALIFICATIONS

• Minimum 2 years of related experience
• High School Diploma
• High degree of proficiency with Microsoft Office and the ability to integrate technology, tools, and capabilities into business processes
• Exceptional Customer Service and Customer-first mindset
• Strong communication skills, both verbal and written
• Strong organization skills with attention to detail
• Ability to think proactively, manage multiple priorities, and changing work demands
• High level of independent judgment and decision making to analyze and resolve highly confidential of complex nature of work
• Strong partnership skills with ability to work effectively with employees at all levels of the organization in a diplomatic and courteous manner
• High degree of professionalism, integrity, and accountability to handle confidential information and topics appropriately
• Ability to influence others for effective and efficient results
• Strong learning agility
• Must be in office Monday - Thursday, Friday is Hybrid

ADDITIONAL CONSIDERATIONS

• International relocation or international remote working arrangements will not be considered.
• Applicants for this position must be currently authorized to work in the US on a full-time basis. General Mills will not sponsor applicants for this position for work visas.

SALARY RANGE

The salary range for this position is:

$51,300 - $70,700 Annual

At General Mills we strive for each employee's pay at any point in their career to reflect their experiences performance and skills for their current role. The salary range for this role represents the numerous factors considered in the hiring decisions including, but not limited to, educations, skills, work experience, certifications, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.

Beyond base salary, General Mills offers a competitive Total Rewards package focusing on your overall well-being. We are proud to offer a foundation of health benefits, retirement and financial wellbeing, time off programs, wellbeing support and perks. Benefits may vary by role, country, region, union status, and other employment status factors. You may also be eligible to participate in an annual incentive program. An incentive award, if any, depends on various factors, including, individual and organizational performance.

ELIGIBILITY

Applicants must meet a minimum 18-year age qualification.

EQUAL OPPORTUNITY EMPLOYER (EOE)

General Mills is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, marital or familial status, status regarding public assistance, or membership or activity in a local human rights commission.

REASONABLE ACCOMMODATION REQUEST

If you need to request an accommodation during the application or hiring process, please fill out our online accommodation request form by following this link: Accommodation Request.