Administrative Assistant - MSP - $19.87/hour

Unifi Aviation LLC; Minneapolis (MN); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Flight privileges

Competitive pay with earned wages

Paid holidays and PTO

Medical, Dental and Vision Insurance

401k company match

Discounts and wellness programs

Job summary

Unifi Aviation LLC is seeking an Administrative Assistant for an on-site role split between airport operations and corporate functions in Minnesota. Responsibilities include confidential personnel records, payroll data entry, benefits inquiries, and facilitating SIDA badge processes.

Qualifications include 2 years of administrative experience, proficiency in Word/Excel, and strong multitasking and organizational skills. Local resident required and background checks apply.

Qualifications

• Administrative experience preferred (2 years).
• Proficiency with Word and Excel (2 years preferred).
• Able to multi-task with strong time management and organization.
• Flexible, resourceful, and able to navigate fast-paced environment.
• Maintain positive relations with internal and external contacts.
• Strong problem-solving abilities and process improvement mindset.
• Experience handling confidential information and payroll data entry.

Responsibilities

• Maintain strict confidentiality of personnel records and employee information.
• Assist in recruiting processes, process applications and new-hire paperwork, track applicant flow.
• Maintain personnel records for active and terminated employees.
• Enter new hire, personnel changes, and payroll data into HRIS.
• Answer questions on benefits, schedules, uniforms, policy; escalate concerns as needed.
• Coordinate fingerprints for USPS services and sign SIDA badge applications.
• Maintain schedules, compile reports, and prepare billing information.
• Maintain OSHA records and assist with injury reporting.
• Process internal/external communications as needed.
• Keep records related to employee documentation.
• Perform other duties within skill/experience scope.

Skills

Administrative experience

Multi-tasking

Time management

Organizational skills

Problem-solving

Customer/employee relations

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Essential Functions & Key Responsibilities for Administrative Assistant

• Maintain strict confidentiality of all personnel records and employee information.
• Assists in the recruiting process to include processing applications and new-hire paperwork, interviewing candidates as needed and tracking applicant flow information.
• Maintains personnel records of active and terminated employees according to company policy.
• Enters new hire information, personnel changes, and payroll information into HRIS system.
• Answers questions concerning benefits, schedules, uniforms, policy and escalates employee concerns in a professional and timely manner.
• Coordinates fingerprints for the USPS line of services and serves as signatory for SIDA badging applications.
• Maintains schedules, compiles reports, and prepares billing information.
• Maintains OSHA records and assists in administering on-the-job injury reporting.
• Processes internal/external communications as needed.
• Keep records of all information related to employee documentation.
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.

Qualifications for Administrative Assistant

• Administrative experience: 2 years (Preferred)
• Proficiency in Microsoft Word & Excel: 2 years (Preferred). Intermediate or Advanced Skills (Most Competitive)
• Ability to multi-task with excellent time management and organizational skills
• Exemplify strong ability to be flexible, resourceful and make sound judgments.
• Ability to maintain positive relations with internal and external contacts.
• Exemplify strong problem-solving skills with the ability to anticipate needs and improve processes.
• Experience working in a fast-paced environment and effectively manage competing demands.

*** This is NOT a hybrid role; Remote work is not permitted. Job is on site and work week is split between airport operations & corporate.

Pre-requisite:

• Must be a local (in-state) resident.
• Must be 18 years of age.
• Ability to pass up to a 10-year background check
• Must be at least 18 years of age.
• Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.
• Must complete SIDA training to obtain an airport authority identification security badge.
• Must possess a High School diploma or GED.

Minimum Qualifications

• High School Graduate or Equivalent
• Must be a local (in-state) resident.
• Ability to pass a pre-employment drug screen.
• Ability to pass up to a 10-year background check.
• Must be at least 18 years of age.
• Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.
• Must complete SIDA training if needed to obtain airport authority identification security.

Benefits

• Flight Privileges - Offered after 30 days for employee and eligible family members with Delta Air Lines!
• Competitive pay with daily access to earned wages
• Paid holidays and paid time off
• Comprehensive Medical, Dental and Vision Insurance
• 401k company match upon eligibility
• Exclusive discounts and additional wellness programs

Unifi is committed to equal opportunity employment regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or veteran status.