Administrative Assistant - Molecular and Precision Medicine

Penn State University; United States; On-site; USD 41,000 - 59,000; Full time

Job summary

Penn State University in Hershey, PA seeks an Administrative Assistant in the College of Medicine to support the Department of Molecular and Precision Medicine. You will coordinate schedules, manage communications, organize files, and assist staff and management with a range of administrative tasks while supporting budget and data activities.

Responsibilities include calendar management, travel coordination, meeting logistics, report preparation, and serving as a primary contact for students,

Qualifications

• GED or HS required.
• 2+ years of relevant experience.
• No certifications required.

Responsibilities

• Coordinate daily office activities and administrative processes.
• Provide general office support and ensure workflow adherence to policies.
• Create, organize, and maintain files, records, and databases.
• Greet visitors and respond to inquiries; direct as needed.
• Assist with scheduling travel and coordinating meetings; prepare materials.

Skills

Calendar management

Budgeting

Data entry

Communication

Education

GED or High School diploma

Job description

POSITION SPECIFICS

The Penn State College of Medicine, Department of Molecular and Precision Medicine in Hershey, PA is seeking an Administrative Assistant.

The Administrative Assistant provides support to ensure the efficient operation of the office; coordinates schedules, handles communications, organizes files, and assists staff and management with a variety of administrative tasks; supports budget and data activities; serves as a key point of contact for students, faculty, staff, and external stakeholders.

• Plan, organize, and coordinate daily office activities and administrative processes
• Provide general office support, ensuring efficient workflow and adherence to institutional policies and procedures
• Create, organize, and maintain files, records, and databases
• Greet visitors and provide information; review, respond to, and appropriately direct inquiries
• Serve as a primary point of contact for students, faculty, staff, fellows, and external partners
• Compose, review, and distribute internal and external communications
• Maintain calendars, schedule meetings, and coordinate appointments
• Provide support for scheduling travel arrangements
• Coordinate meeting logistics, including scheduling, agenda development, and preparation of materials
• Review, edit, and format reports, presentations, and correspondence
• Collect and organize data, including budgetary and operational information
• Compile and maintain records to support departmental and institutional reporting needs
• Track expenditures and assist with budget preparation and projections
• Initiate financial transactions, reimbursements, and budget revisions in accordance with policies
• Maintain inventory and order office supplies
• Support and coordinate meetings, workshops, and special events; reserve spaces, develop itineraries, prepare materials, and coordinate across teams
• Serve as a point of contact for vendors and event stakeholders
• Respond to inquiries and issues while ensuring compliance with unit and university policies
• Handle sensitive and confidential information with discretion

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; Relevant education accepted in lieu of experience
• Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

For more detailed information, please visit our Benefits Page .

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all