Administrative Assistant - Michels Construction, Inc.

Greenhouse Software, Inc.; Town of Lomira (WI); On-site; USD 18,000 - 24,000; Part time

Job summary

The Michels Construction, Inc. team in Lomira, WI is looking for an Administrative Assistant. This part-time role (15-25 hours per week) provides reliable day-to-day support under minimal supervision and helps manage multiple priorities with professionalism.

You will perform clerical tasks, maintain documents, assist with correspondence, and support accounting processes such as invoicing. Ideal candidates have strong communication, attention to detail, and comfort with Microsoft Office.

Qualifications

• High school diploma or GED with 0-3 years related administrative experience or equivalent
• Proficient with Microsoft Office Suite
• Experience in customer service (face to face and/or through telecommunications)
• Strong written and verbal communication skills
• Attention to detail

Responsibilities

• Provide administrative support to the business and/or assigned division: schedule multi-attendee meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.
• Support a variety of clerical related tasks for the company and/or division
• Check and prepare invoices for approval, route to Accounts Payable for payment. Maintain and track payment status and complete follow up work.
• Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file documents.

Skills

Strong communication skills

Attention to detail

Team collaboration

Microsoft Office proficiency

Customer service experience

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Lomira, WI

If you like variety and challenge and take satisfaction from knowing your work supports modern construction, consider joining the Michels Construction, Inc. team. Michels Construction, Inc. gets projects off to strong starts by designing and constructing foundations and industrial facilities. The end product might not be a focal point, but it will be essential. Our work improves lives. Find out how a career at Michels Construction, Inc. can change yours.

The Administrative Assistant is adaptable and action-oriented with strong communication skills. This position is part time ranging between 15-25 hours per week, and will provide reliable day-to-day support under minimal supervision and manages multiple priorities with professionalism. The Administrative Assistant thrives when their critical thinking skills and strong attention to detail can be utilized in our fast-paced, dynamic environment. Responsibilities include:

• Provide administrative support to the business and/or assigned division: schedule multi-attendee meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.
• Support a variety of clerical related tasks for the company and/or division
• Check and prepare invoices for approval, route to Accounts Payable for payment. Maintain and track payment status and complete follow up work.
• Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file documents.
• We support dynamic and growing industries
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We are a part of the Michels family of companies – one of North America’s largest, most diversified energy and infrastructure contractors

Why you?

• You thrive in fast-paced environments under tight deadlines
• You relish new challenges and evolving technology
• You enjoy collaborating and communicating with your teammates
• You like to know your efforts are noticed and appreciated
• You possess strong written and verbal communication skills
• You have a high attention to detail

What it takes:

• High school diploma or General Education Degree (GED), 0-3 years of related administrative experience, or an equivalent combination
• Proficient with Microsoft Office Suite
• Experience in customer service (face to face and/or through telecommunications
• Communications skills, both oral and written; accurate, clear and concise

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Michels Corporation’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.